Previewing a Record or Collection Before Printing

Before printing a record or collection, you might want to preview what will be printed.

  1. Open a form and display the collection you want.
  2. Optionally, to print a single record, select that record.
  3. Select Form > Print Preview.
  4. Select one of these options:
    • To preview the selected single record, select Current Field Data.
    • To preview the entire collection, select Collection Properties and select the collection you want to print.

    If you do not know the collection name, return to the form and click the section displaying the collection. Then click Help > About This Form to see the name of the current collection.

  5. Specify whether the output should be Tabular with each field or property shown in a separate column, or Columnar, with each field in the first column and the value in the second column.
  6. Optionally, to sort the fields and properties listed in the Select Fields/Properties box alphabetically, select the Sort Alphabetically check box.
  7. From the Select Fields/Properties group box, select the items you want to include in the preview:
    • To exclude an item, clear its check box.
    • To change the order, moving an item up or down in the list, use the Up and Down buttons.
  8. Optionally,for collections only, to show a light gray background behind alternating records, select Shade Alternate Detail Lines.
  9. Optionally, to change the display font, click Font. Specify the font family, size, and style you want to use, and then click OK.
  10. Optionally, to change the print setup options for the preview, click Print Setup, adjust these print settings, and click OK:
    • Paper size and source
    • Page orientation (portrait or landscape)
    • Page margins
  11. Click OK. The preview window is displayed.
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