Setting the user preference for record caps

Before you reset the cap for collections, consider using the Get more rows in the current collection button on the main tool bar. With this button, you can view more records without having to change the cap.

Note: System administrators can override the Retrieve all or Use specified max setting with a farm-wide or system-wide maximum record cap. For example, if you set the record cap to display up to 500 items, but the system administrator has set a system-wide maximum of 250, the maximum number of items you can display in one retrieval is only 250.

The user-level cap that you set applies to all collections in all forms.

Select View > User Preferences.
If you use the web client, then click the Behavior tab. If you use the Windows client, then click the Runtime Behaviors tab.
In the Data Record Cap section in the web client, or in the User Data Record Cap section in the Windows client, select any of these options:
- Use Default: To use the system default cap setting, which is set to 200, select this option. This is the default option.
- Retrieve All: To retrieve all records and override the system default setting, select this option.
  Caution:
  Consider carefully before selecting this option. Unlimited retrieval of a collection can degrade system performance.
- Use Specified Max: To set your own maximum cap, select this option. If you select this option, then you must also specify a value in the field next to it.
  Note:
  - Even with this setting, you cannot retrieve a number of records greater than a farm-wide record cap or a User Preferences Max Record Cap setting.
  - Transferring a large number of records to your system can degrade system performance.
  If you select the Use Default option, then -1 displays in this field. If you select the Retrieve All option, then 0 displays in this field.
Click OK.

To refresh the collection in the current form, select Actions > Refresh.