Purchasing Ledger Distribution Journal References

PO Compressed PO Journal Transactions

Occurs at data entry, before posting the Purchasing journal to the General Ledger and indicating to Compress Journal Before Posting.

INV P-CL # PO Status Change and PO/Line Number

Occurs when a Purchase Order Line Item or the entire Purchase Order is closed where there is a cost difference between what the received Line Item cost versus what it was originally billed within the vouchering process.

INV PIV # PO Status Change and PO/Line Number

INV PIV entries are created whenever there is a difference between received and vouchered cost. In very early versions of the system, this was booked when the Purchase Order was completed. However, in later versions, this entry should be booked when the final quantity on the PO is vouchered, and there has been a difference between the total received and vouchered cost. INV-PIV replaces INVP-CL#. Older existing journal references may display the reference INVP-CL#. All new transactions will use INV-PIV.

INV PNI # PO for Non-Inventory Item and PO/Line Number

Occurs when a non-inventory Item is received against a Purchase Order Line Item, as found in the Purchase Order Receiving form.

INV PRCV # PO Receipt and PO/Line Number

Occurs when an Inventory Item is received against a Purchase Order Line Item as found in the Purchase Order Receiving form.

INV PRTN # PO Return and PO/Line Number

Occurs when a previously received Inventory Item on a Purchase Order Line Item is returned, as found in the Purchase Order Receiving form.

XBAL

Occurs when the Recalculate Journal Balances Utility creates an offsetting journal entry. This utility compares total debits and total credits within a date range. If the range is out of balance, it will balance it by creating an offsetting journal entry for each distinct control number.