Offsetting A/R Invoices and A/P Vouchers

Create an offset account on the Accounts Payable Parameters form.

Link a customer to a vendor with the Customer field on the Vendors form.

Create offsetting payments for A/R and A/P on the A/R A/P Payment Offset form.

Select either the vendor or the customer. Only vendors and customers with a corresponding customer or vendor appear in the drop down lists. The grid populates with outstanding invoices and vouchers.
Select a combination of vouchers and invoices that have equal amounts. For example, select an invoice for $1,000 and two vouchers; one for $400 and one for $600. If you don't have amounts that exactly balance, click the offset amount either for the voucher or the invoice and provide the new number.
Click Create Offsets. A message is displayed that tells you that A/P and A/R payment distributions were created. You can now post these payments using the A/R Payment Posting and A/P Check Printing/Posting forms. The grid on the A/R A/P Payment Offset form does not refresh with current data until you post.

View payments as offset with the Offset check box on these forms: A/R Payments, A/R Payment Distributions, A/P Payments, and A/P Payment Distributions.

Note: Offset payment distributions cannot be deleted using the A/R Payment Distributions or A/P Payment Distributions form; however, these distributions are deleted when payments are posted or if you manually delete the payments using the A/R Payments or A/P Payments form.