Entering Customer Payments Using A/R Quick Payment Application

To process payments from customers, you can use the A/R Quick Payment Application form. You can select open invoices, finance charges, payments, and credit memos.

To process payments using the A/R Quick Payment Application form:

  1. Select Actions > New.
  2. Enter the appropriate information in the following fields:
    • Customer: Enter the customer ID of the customer you're entering the payment for.
    • Type: This field displays the customer's payment method by default, but you can select a different method.
    • Number: Enter the check or draft number for this payment.
    • Receipt Date: Enter the date you received the payment, or accept the default, which is today's date.
    • Payment Due Date: (Available only if the payment type is Draft.) Enter the date the draft is due.
    • Deposit Date: Enter the date you deposited the check. This field is available for entering post-dated checks. It is enabled only if the payment type is Check, and no credit memo is associated with the payment. Enter the date on the customer's check.
    • G/L Reference: Enter a description to appear in the distribution journal for this transaction, or accept the default, which is ARP followed by the check or draft number.
    • Description: Enter a description to appear in the distribution journal for this transaction, or accept the default description.
    • Bank Code: Enter the bank code of the bank from which the payment will be made, or accept the customer's default bank code.
    • Amount: Enter the amount of the payment.
  3. Select Actions > Save.
    Note:  You must perform this step before you can select any transactions in the grid.

    All open invoices, finance charges, payments, and credit memos for this customer display in the grid at the bottom of the form. If any of these transactions have been distributed, the Selected check box is selected for each.

    Note:  On the A/R Quick Payment Application form, non-A/R payment distributions display as selected in the grid. The amounts display in the Discount and Allowance columns. In the Discount column, you enter Credit Amount 1, and in the Allowance column you enter Credit Amount 2.
  4. For each transaction you want to make a payment against, select the Selected check box, or, to select all the displayed transactions, click Select All.
  5. Select Apply. The system displays a message informing you of the actions that were taken.
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