Creating Open Payments Using A/R Quick Payment Application

To create an open payment using the A/R Quick Payment Application form:

Select Actions > New.
Specify information in these fields:
- Customer: Enter the customer ID of the customer for whom you are entering the payment.
- Type: This field displays the customer's payment method by default, but you can select a different method.
- Number: Enter the check or draft number for this payment.
- Receipt Date: Enter the date you received the payment, or accept the default, which is today's date.
- Payment Due Date: (Available only if the payment type is Draft.) Enter the date the draft is due.
- G/L Reference: Enter a description to appear in the distribution journal for this transaction, or accept the default, which is ARP followed by the check or draft number.
- Description: Enter a description to appear in the distribution journal for this transaction, or accept the default description.
- Bank Code: Enter the bank code of the bank from which the payment will be made, or accept the customer's default bank code.
- Amount: Enter the amount of the payment.
Do one of the following:
- To apply the entire payment to an open payment, select Actions > Save, and then select Apply. The entire amount is then distributed to an open payment.
- To apply part of the payment to an open payment, select the Selected check box for each invoice and/or finance charge you want to apply the payment to. Then select Apply. The remaining amount is then distributed to an open payment.

Note: If you select multiple invoices, open payments, and/or open credits, the oldest open transaction is applied to the oldest invoice. You cannot enter the invoice number of the open payment to apply the payment to.