Distributing Customer Payments Manually

You can use the A/R Payment Distributions form to apply or distribute payment amounts before posting them. The distributions determine how a payment is applied to a customer's account, and how it is distributed to the General Ledger.

Caution:

The system posts only balanced transactions, one side to the cash account for the payment and the other to the accounts receivable (A/R) account for the distributions. Therefore, the applied amount for any transaction must equal the check amount of the payment. If these amounts are not equal, the system detects the error and cancels the posting.

Note: You can apply open credits and payments from a customer only to the customer and any of its subordinate customers. You cannot apply a subordinate customer's open credits or payments to another customer that is a subordinate of the same corporate customer.

To distribute payments manually:

On the A/R Payment Distributions form, select Actions > New.
Specify this required information:

Customer

Specify the number of the customer whose payment you are distributing.

Payment Type

This field displays the customer's default payment method, but you can select a different method.

Number

Select the number of the customer's check or draft you are distributing.

Bank Code

This field displays the customer's default bank code, but you can select a different code for the bank into which this distribution will be deposited.

Type

Select a desired distribution type.

Use this table to specify additional information according to the distribution type:


Distribution Type	Specify and view information in these fields:
Invoice	Invoice: Select the number of the customer's invoice to distribute the payment to. Site: This field shows the site that owns the invoice to which the payment distribution is being applied displays, but you can select a different site to which to apply the payment. Dist Amount: Specify the distribution amount. Disc/Credit 1: If the payment receipt date is less than the discount date of the invoice, this field shows the discount amount for the invoice, but you can change it to a different amount. Allowance/Credit 2: Specify the allowance amount or the second credit distribution amount (in the customer's currency) given to the customer.
Open Credit	Order: Select the customer order against which you are applying the distribution. Site: This field shows the site that owns the invoice to which the payment distribution is being applied, but you can select a different site to which to apply the payment. Dist Amount: Specify the distribution amount. Disc/Credit 1: If the payment receipt date is less than the discount date of the invoice, this field shows the discount amount for the invoice, but you can change it to a different amount. Allowance/Credit 2: Specify the allowance amount or the second credit distribution amount (in the customer's currency) given to the customer.
Finance Charge	Site: This field shows the site that owns the invoice to which the payment distribution is being applied, but you can select a different site to which to apply the payment. Dist Amount: Specify the distribution amount.
Non-A/R	Site: This field shows the site that owns the invoice to which the payment distribution is being applied, but you can select a different site to which to apply the payment. Disc/Credit 1: If the payment receipt date is less than the discount date of the invoice, this field shows the discount amount for the invoice, but you can change it to a different amount. Allowance/Credit 2: Specify the allowance amount or the second credit distribution amount (in the customer's currency) given to the customer.

In the Accounts tab, use this table to specify information according to the distribution type:


Distribution Type	Specify information in these fields:
Invoice and you entered amounts in the Disc/Credit1 and Allowance/ Credit2 fields	Disc/Credit 1 Acct: Select the G/L account number to post the discount/credit 1 amount to, or accept the default discount G/L account number that displays from the Accounts Receivable Parameters form. Then, if any of the Unit Code 1-4 fields are available, select the applicable unit codes. Allowance/Credit 2: Select the G/L account number to post the allowance or credit amount to, or accept the default G/L allowance account number that displays from the Accounts Receivable Parameters form. Then, if any of the Unit Code 1-4 fields are available, select the applicable unit codes. Tax Adjustment1: If Tax Discount/Allowance is selected on the Tax Systems form, specify this amount. Tax Adjustment2: If this field is displayed and if Tax Discount/Allowance is selected on the Tax Systems form, specify this amount.
Open Credit	Disc/Credit 1 Acct: Select the G/L account number to post the discount/credit 1 amount to, or accept the default discount G/L account number that displays from the Accounts Receivable Parameters form. Then, if any of the Unit Code 1-4 fields are available, select the applicable unit codes. Deposit Acct: Select the G/L account number to post the open credit (deposit) amount to, or accept the default deposit G/L account number that displays from the Accounts Receivable Parameters form. Then, if any of the Unit Code 1-4 fields are available, select the applicable unit codes. Tax Adjustment1: If Tax Discount/Allowance is selected on the Tax Systems form, specify this amount. Tax Adjustment2: If the field is displayed and if Tax Discount/Allowance is selected on the Tax Systems form, specify this amount.
Non-A/R and you entered amounts in the Disc/Credit1 and Allowance/ Credit2 fields	Disc/Credit 1 Acct: Select the G/L account number to post the discount/credit 1 amount to, or accept the default non-A/R cash account from the Currency Codes form. Then, if any of the Unit Code 1-4 fields are available, select the applicable unit codes. Allowance/Credit2 Acct: Select the G/L account number to post the allowance or credit amount to, or accept the default non-A/R cash account from the Currency Codes form. Then, if any of the Unit Code 1-4 fields are available, select the applicable unit codes. Tax Adjustment1: If Tax Discount/Allowance is selected on the Tax Systems form, specify this amount. Tax Adjustment 2: If Tax Discount/Allowance is selected on the Tax Systems form, enter this amount.

Select Actions > Save.