Posting Invoices, Debit Memos, and Credit Memos

Before actually posting the transactions, you must first print the Invoice Transaction Report as an audit trail of the posted items. A list of the transactions that will be posted displays in the grid at the bottom of the form for reference.

If an error is detected with the transactions during posting, an error message is displayed, and the erroneous record is not posted. The posting process continues.

When posting invoices, the transaction currency is copied to the A/R Posted Transaction for the invoice.

For an invoice based on a customer that uses revision/pay days to be included in this activity, the status must be Approved or Rejected.

If this is a multi-site environment, use the Multi-Site Invoice Posting form instead.

To post invoices, debit memos, and credit memos:

Open the Invoice Posting form or the Multi-Site Invoice Posting form.
Indicate whether you want to post invoices, debit memos, and/or credit memos. You can select more than one.
Select how you want to sort and display the report data. By default, the system posts transactions for all customers, but you can further refine your posting by selecting ranges of customers, invoices, and dates. On the Multi-Site Invoice Posting form, you can also refine by builder invoice.
To print the report, click Process.

Note: You must first print the posting report before you can post transactions. By default, the Print option is automatically selected when you open this form.
After reviewing the report, select the Commit option.
To post the transactions, click Process.
When prompted to proceed, click OK.

If errors are detected in a transaction, the system displays a message indicating that not all transactions were posted.

Note: If you use the External Financial Interface, additional processing might occur during invoice, debit memo or credit memo posting. For more information, see Setting Up an External Financial Interface.