Purging Voucher History

To delete records associated with posted transactions from voucher history and free up space in your database, use the Purge Voucher History utility.

All vouchers with an invoice date earlier than the specified invoice date and with a voucher number less than the specified voucher number are selected and deleted along with their line items. Alternatively, you can elect to delete only the line items.

Voucher headers associated with unposted A/P Transactions or POs with a status of Planned or Ordered will not be purged. You can optionally have the system display an error message in the grid at the bottom of the form every time it finds a voucher that cannot be purged.

Note: You must use the Activate/Deactivate Posted Transactions - A/P utility to deactivate A/P posted transactions before purging. Also, purging the voucher history does not remove the voucher and payment from the A/P Posted Transactions Detail form. To do that, you must run the Delete A/P Posted Transactions utility after purging the vouchers.
  1. Open the Purge Voucher History form.
  2. In the Ending Voucher field, select the last voucher you want to purge, or, to delete all vouchers, leave this field blank.
  3. In the Ending Invoice Date field, select the most recent date of the invoices you want to purge, or, to delete invoices of any date, leave this field blank.
  4. If you want to delete only the line items of the vouchers and not the header information, select the Delete Line Items Only check box.
  5. The system does not purge voucher headers associated with unposted A/P transactions or POs with a status of Planned or Ordered. If you want the system to display an error message every time it finds a voucher that cannot be purged, select the Show Unpurgable Vouchers check box.
  6. To purge voucher history, click Process.
Note: 
  • To deactivate A/P posted transactions before purging, you must use the Activate/Deactivate Posted Transactions - A/P utility.
  • Also, purging the voucher history does not remove the voucher and payment from the A/P Posted Transactions Detail form. To do that, you must run the Delete A/P Posted Transactions utility before purging the vouchers.
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