Printing and Posting Vouchers

To print and post vouchers:

If your company uses the Voucher Authorization feature, run the Voucher Authorization utility before posting the approved transactions.

Note: Running the Voucher Authorization utility is not required before posting transactions. The posting process allows you to post vouchers with authorization statuses of Approved and/or Matched.
On the A/P Voucher Posting form, provide information in these fields:

Authorization Status

Select from the drop-down list the authorization status of the vouchers you want to post.

Sort By

Select from the drop-down list the order in which you want records to be created in the posting table, and listed in the report and grid.

Post in Background Queue

Select this check box to post the voucher in the Background Queue. Selecting this check box clears and disables the Voucher, Due Date, and Distribution Date fields

Display Voucher Totals

If you want to include voucher totals in the report, select this check box.

Starting and Ending Vendor Number

Select the range of vendor numbers whose vouchers you want to post or, to process vouchers for all vendors, leave both fields blank.

Starting and Ending Voucher

Select the range of vouchers or, to process all vouchers, leave both fields blank.

Starting and Ending Due Date

Select the first and last due dates for vouchers you want to include or, to process vouchers for all due dates, leave both fields blank.

Starting and Ending Distribution Date

Enter the first and last distribution dates to include or, to process vouchers for all distribution dates, leave both fields blank.
To print and review the A/P Voucher Posting report, select Print.
When you are ready to post the vouchers, select Commit and then click Process.

You can view the posted vouchers using the A/P Posted Transactions Detail and A/P Posted Transactions Summary forms.

Note: If you use the External Financial Interface, additional processing may occur during voucher posting. For more information, see Setting Up an External Financial Interface.