Distributing Vouchers and Adjustments

You can create distributions for vouchers and adjustments in either of these ways:

  • To automatically distribute vouchers and adjustments, use the A/P Vouchers and Adjustments form or the Voucher Adjustment Distribution form. Select the transaction you want to distribute and then select Actions > Distribution Generation.
  • To manually distribute vouchers and adjustments, use the steps in this topic.

You can also have the system distribute the amounts for you during the posting process.

Use the tax fields to record the detailed tax records that are associated with the voucher and appear on the tax reports. Each tax system-tax code-exempt tax code combination should contain one tax distribution record.

The fields on the header and General tab are display only. Their values are extracted from the A/P Vouchers and Adjustments form.

The Tax Parameters area is enabled when MexicanCountryPack is enabled on the Optional Modules form.

You can make several types of distributions, such as purchase amount, freight, and tax. The system sets the fields when you post them from a PO or from the Generate Distribution option for directly entered vouchers.

Because vouchers may contain a mixture of taxable and non-taxable amounts, you may overwrite the standard tax calculation. To do so, update the Amount fields of tax-related G/L Distribution records. These changes are reflected in the tax fields of the voucher header (which you cannot update directly).

This feature enables you to manually enter tax-only debit and credit memos, as well as the tax for mixed invoices.

Note: 
  • Because you enter the tax amount on the voucher header, a warning displays if the distributed tax amounts do not match the tax amount on the voucher header. The tax amounts are not automatically updated as in A/R. You must update the detail portion on the Voucher Adjustment Distribution form, if the generated tax amounts do not match what you entered for the voucher header.
  • If the Active for Purchasing check box is selected on the Tax Systems form, the tax fields in the upper part of the Allocation And Tax area are enabled. If this check box is not selected, none of the tax fields are available.

Follow these steps to distribute vouchers and adjustments manually:

  1. Open the Voucher Adjustment Distribution form.
  2. To add a distribution, select Actions > New.
  3. In the Vendor field, select the vendor whose voucher or adjustment you want to distribute.
  4. In the Voucher field, select the transaction you want to distribute.
  5. In the Dist Seq field, accept the default value of the next available sequence number.

    This number is used to order the distributions for the selected transaction.

  6. In the Allocation And Tax area, in the Amount field, enter the distribution amount.
  7. In the Account field, select the General Ledger account to post the transaction to.
  8. If you must submit DIOT and IETU reports, specify or review this information in the Tax Parameters area:
    Tax Reg Number Type
    Specify the tax regulation number.
    DIOT Transaction Type
    Specify the DIOT transaction type.
    Tax Reg Num Foreign
    If selected, indicates that the vendor has a foreign tax regulation number.
    Deduction Percent
    Specify the percentage deducted from the voucher distribution.
    Vendor Name
    The vendor name is displayed.
    Tax Reg Num
    The tax regulation number is displayed.
    ISO Country Code
    Select the ISO-defined country name. These fields are only displayed when MexicanCountryPack is enabled on the Optional Modules form.
  9. Select Actions > Save.
  10. Repeat steps 1-7 to continue distributing the transaction until the value in the Distribution Total field in the Amounts area equals that of the Invoice Amt field.
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