Printing and Posting A/P Drafts

Caution:

The A/P Payment Generation utility resets most of the fields of the existing payment records. To avoid this situation, always post your manual drafts using the A/P Draft Printing/Posting form before running the A/P Payment Generation utility.

To print and post drafts:

Open the A/P Draft Printing/Posting form.
Enter information in these fields:
- Bank Code: Select the bank code for the drafts you want to post.
- Starting Draft Number: Select the starting draft number.
- Sort by: Indicate how you want to sort the report.
- Display Distribution Detail: Indicate whether you want distribution information on the report
- Vendor: Select the first and last vendor numbers you want to include in the printing or posting.
- Due Date: Select the first and last due dates you want to include
- Starting Name/Ending Name: Enter the first and last name you want to include.
To print and review the report (before posting the drafts), select Print and then click Process.

Note: If you are using preprinted forms, we suggest that you use a non-postscript printer driver; otherwise, the drafts may not print with the correct alignment.

To ensure that the drafts are correctly aligned, select the Align Draft Form option to print an alignment before actually printing the drafts.

After printing the drafts, you should immediately post them.
When you are ready to post the drafts, select Commit and then click Process.