Generating Automatic Payments

To automatically generate A/P payments and distributions:

Open the A/P Payment Generation form.
Specify information in these fields:
- Multi-Site Group ID: To generate payments for a different multi-site group, select that group's ID.
- Payment Date: Enter the date to print on all the checks or drafts, or accept the default, which is today's date.
- Payment Type: Select the check box of each payment type you want to generate payment for: Standard Check, Manual Check, Wire, Standard Draft, Incoming Draft, or EFT.
- Aging Basis: Select the method to age the payments: Invoice, Due Date, or Disc Date.
- Include Commissions Due: To process commissions for the commissions-due records of outside salespersons whose reference numbers are also valid vendor numbers, select this check box. The system summarizes the total commission-due amount into the check total for each vendor. To exclude commissions, clear this check box.
- Delete Payment/Distributions: To have any existing payments be deleted before generating the new payments, select this check box. To preserve the existing payments, clear this check box.
- Starting and Ending Bank Code: Enter the range of bank codes for which to produce payments.
- Starting and Ending Vendor: Enter the range of vendors for which to produce payments.
- Starting and Ending Age Date: Enter the first and last aging dates of the transactions to consider for payment. These dates also set the range for which payments and distributions can be deleted using the Delete Payment/Distributions check box. If the Invoice Date or Due Date falls within the date range specified in these fields, the voucher is selected for payment.
Note: If you are generating standard checks and you have entered some existing payments, the check generation process affects the existing payments. We recommend that you post the existing payments before generating new payments.
To generate the payments, click Process.

To generate AP payments for discounted and non-discounted vouchers for the same check run, run the payment generation twice with these parameters:

Run it with the aging basis set to Disc Date (discount date).
Run it again with the aging basis set to Invoice or Due Date.

After the process completes, any payments with errors appear in the results grid.