Distributing Vendor Payments Manually

To distribute vendor payments manually:

  1. On the A/P Payment Distributions form, select Actions > New.
  2. In the Vendor field, select the vendor from the list of those with payments on file.

    The payment header information displays in the upper part of the form, and you cannot change it.

  3. On the General tab, fill in the required data:
    • Type: Select the distribution type: Voucher, Non A/P, Commission or Open.
      Note: When adding multiple AP payment distributions, you can specify only one Open type distribution per site for each Open type payment.
    • Vch/Seq: If you are adding a voucher distribution, enter the number of the voucher referenced from the distribution. If you are entering any other type of distribution, enter its sequence number. The sequence number is used only to keep the distributions in numerical order.
    • Site: If the distribution type is Non A/P, Commission, or Open, select the site where the transaction resides. If the distribution type is Voucher, the site that contains the posted transaction against which the payment distribution is being applied displays for reference.
    • Invoice: If the distribution type is Non A/P, Commission, or Open, enter the number of the invoice you are applying the distribution against. For a Commission distribution type, you must enter an order entry invoice number with a commission type of Distribution; the sum of the commissions for that invoice and vendor displays in the Amount Paid field on the Accounts tab.
    • PO: If the distribution type is Non A/P, Commission, or Open, enter the PO number to which you want to record the payment.
    • 1099 Reportable: If the payment distribution is 1099 taxable and should be included on the vendor's 1099 form, this check box should be selected. If the payment is not 1099 taxable, clear the check box.
  4. Select the Accounts tab, and then fill in data in the following fields:
    • Amount Paid: Enter the amount to apply to this payment.
    • Disc Taken: If the payment type is Voucher, enter the amount to be discounted from this payment.
    • [Tax Adjustment (1)]: If the payment type is Voucher, this field displays any Tax System 1 adjustment for discounts. You can change this amount.
    • [Tax Adjustment (2)]: If the payment type is Voucher and a second tax system is defined, this field displays any Tax System 2 adjustment for discounts. You can change this amount.
    • Disc Account: If the payment type is:
      • Voucher, this field displays the discount account number from the Accounts Payable Parameters form. If the discount amount is not zero, you can select a different account for the discount amount, if applicable.
      • Non A/P, select the number of the General Ledger account that is to receive the distribution amount. This account offsets the cash account.
      • Commission, this field displays the number of the General Ledger commission paid account from the Accounts Payable Parameters form, but you can select a different account to apply the payment to.
      • Open, this field displays the number of the General Ledger deposit account from the Accounts Payable Parameters form, but you can select a different account to apply the payment to.
  5. To save the distribution, select Actions > Save.
Note:  Distributions of type Non-A/P or Commission are not permitted for payments where the Payment Type is Standard Draft.
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