NACHA ACH File Output Format

ACH records are used when NACHA payments are sent domestically within the United States.

Note: ACH File output format is used for payments from a US company with a domestic currency of USD to a US vendor. If the company domestic currency does not equal USD, then an IAT record is included in the EFT output for NACHA format.

See NACHA IAT File Output Format.

File Header Record

This record includes your company name and company number. It also designates the immediate destination of the entries in the file.


Field Description	Position	Length	Format	Field or Notes
Record Type Code	1	1		Value is 1. This identifies the file header record.
Priority Code	2	2		Value is 01. The lower the number, the higher the processing priority. Currently, only 01 is used.
Filler	4	1	Blank	Not used.
Destination ID	5	9	Fill with zeros to the left	`bank_hdr_bank_file_fmt_mst.ach_dest_id` - Bank's transit routing number
Company ID	14	10	Left-justified	`bank_hdr_bank_file_fmt_mst.ach_co_id` - Company number. The use of an IRS federal tax ID number is recommended. The company ID is displayed in the output with leading zeros.
Creation Date	24	6	YYMMDD	dbo.getsitedate - Date the input file was created.
Creation Time	30	4	HHMM	dbo.getsitedate - Time of day the input file was created.
File ID	34	1	Uppercase A-Z Numeric 0-9	Initial value is A. This is a code to distinguish between multiple input files. If more than one file is delivered, they must have different file IDs.
Record Size	35	3		Value is 094 - Number of bytes per record.
Blocking Factor	38	2		Value is 10.
Format Code	40	1		Value is 1.
Destination Name	41	23	Left-justified	`bank_hdr_mst.name` - Name of bank. Form field is 60 characters, but is truncated here to 23.
Company Name	64	23	Left-justified	`parms_mst.company` - Name of your company. Form field is 60 characters, but is truncated here to 23.
Filler	87	8	Blanks	Not used.

Note: There is a space between the File Header Company Name and the Batch Header Record Code.

Batch Header Record

This record contains the effective entry (transaction) date, which is the date the deposits will be settled. The record also identifies your company and contains an entry description for debits and credits in this batch.


Field Description	Position	Length	Format	Field or Notes
Record Type Code	1	1		Value is 5. This identifies the batch header record.
Service Class Code	2	3		This value identifies the type of entries in the batch: 200 identifies the type of entries in the batch as mixed debits and credits. 220 indicates that only credits are contained in this batch. 225 indicates that only debits are contained in this batch.
Company Name	5	16	Left-justified, alphanumeric	`parms_mst.company` - Form field is 60 characters, but is truncated here to 16.
Filler	21	20	Blanks	Not used.
Company ID	41	10	Left-justified, alphanumeric	`bank_hdr_bank_file_fmt_mst.ach_co_id` - Company number. Value is the same as Company in the file header record, unless multiple companies or divisions are sent in one transmission. The company ID is displayed in the output with leading zeros.
Entry Class	51	3	Alphabetic	Value is PPD. This identifies the entries in the class. The standard entry class used here is Prearranged Payments and Deposit entries.
Entry Description	54	10	Left-justified, alphanumeric	Value is Vouchers. This is a description of the transaction that may be printed on the receiver's bank statement.
Company Descriptive Date	64	6	MMDDYY	dbo.getsitedate. This is the current date, which is used to identify the transactions. It may be printed on the receiver's bank statement.
Effective Entry (Transaction) Date	70	6	YYMMDD	dbo.getsitedate. This is the current date, which is used to post the transactions.
Filler	76	3	Blanks	Not used.
Originator Status Code	79	1		Value is 1. This identifies the bank as a depository financial institution bound by the rules of the ACH.
Originating ID	80	8	Fill with zeros to left	`bank_hdr_bank_file_fmt_mst.ach_orig_id` - The transit routing number of the originating financial institution.
Batch Sequence Number	88	7	Fill with zeros to left	Initial value is 1. Number batches sequentially.

PPD Detail Record

This record contains the information needed to post a deposit to an account, such as the receiver's name, account number, and payment amount.


Field Description	Position	Length	Format	Field or Notes
Record Type Code	1	1		Value is 6. This identifies a detail entry record.
Transaction Code	2	2	Numeric	Identifies the account type at the receiving financial institution as a deposit destined for a checking account.
Detail Transit	4	8	Fill with zeros to left	`vendor_mst.transit` - Transit routing number of the receiver's financial institution.
Check Digit	12	1	Numeric	The ninth digit of the receiving financial institution's transit routing number, calculated by SyteLine.
Account Number	13	17	Left-justified, alphanumeric	`vendor_mst.account` - Receiver's bank account number.
Amount	30	10	Fill with zeros to left (no decimal point)	DerDomAmtApplied * 100 - Transaction amount in dollars with two decimal places
Vendor ID	40	15	Left-justified, alphanumeric	`vendor_mst.vend_num` - This vendor number may be printed on the receiver's bank statement.
Vendor Name	55	22	Left-justified, alphanumeric	`vendaddr_mst.nam`e - Form field is 60 characters, but is truncated here to 22.
Filler	77	2	Blanks	Not used.
Addenda	79	1	Numeric	Value is 0 - Indicates no addenda records for this transaction.
Detail Orig ID	80	8	Fill with zeros to left	`bank_hdr_bank_file_fmt_mst.ach_orig_id` - This value is the origination ID of the receiver's bank.
Detail Sequence	88	7	Fill with zeros to left	Initial value is 1. This value increments for every payment record.

Note: The optional Entry Detail Addenda record is not included with SyteLine A/P EFT files. There are line breaks (carriage return characters) between each detail record.

Batch Control Total

This record appears at the end of each batch. It holds totals for the batch.


Field Description	Position	Length	Format	Field or Notes
Record Type Code	1	1		Value is 8. This identifies a batch control total record.
Service Class	2	3	Numeric	This value identifies the type of entries in the batch: 200 identifies the type of entries in the batch as mixed debits and credits. 220 indicates that only credits are contained in this batch. 225 indicates that only debits are contained in this batch.
Entry Count	5	6	Numeric. Fill with zeros to left	Total number of detail records processed in the batch.
Entry Hash	11	10	Numeric	Value is calculated by SyteLine.
Total Debit Amount	21	12	Numeric. Fill with zeros to left	Dollar total of debit entries in the batch.
Total Credit Amount	33	12	Numeric. Fill with zeros to left	Sum of DerDomAmtApplied for each payment *100. This is the dollar total of credit entries in the batch.
Company ID	45	10		`bank_hdr_bank_file_fmt_mst.ach_co_id` - This should match the Company ID used in the batch header. The company ID is displayed in the output with leading zeros.
Filler	55	25	Blanks	Not used.
Origination ID	80	8	Numeric. Fill with zeros to left	`bank_hdr_bank_file_fmt_mst.ach_orig_id` - This should be the originating bank's routing number.
Sequence	88	7	Numeric. Fill with zeros to left	Initial value is 1. This indicates the number of the batch associated with the control record.

File Control Records

This record provides a final check on the submitted data. It contains block and batch counts and totals for each type of entry.


Field Description	Position	Length	Format	Field or Notes
Record Type Code	1	1		Value is 9. This identifies a file control record.
Batch Count	2	6	Numeric. Fill with zeros to left	Initial value is 1. This is the total number of batch header records in the file.
Block Count	8	6	Numeric. Fill with zeros to left	The system calculates the number of detail records, plus all header and control records, and divides by 10 to get the block count. If there is a remainder, it adds 1 to the block count.
Entry Count	14	8	Numeric. Fill with zeros to left	This is the total number of detail records in the file.
Entry Hash	22	10	Numeric. Fill with zeros to left	Value is calculated by SyteLine.
Total Debit	32	12	Numeric. Fill with zeros to left	Dollar total of debit entries in the file.
Total Credit	44	12	Numeric. Fill with zeros to left	Sum of DerDomAmtApplied for every payment * 100. This is the dollar total of credit entries within the file.
Reserved	56	39	Blanks	Leave this reserved field blank.