Deleting A/P Posted Transactions

To void and delete A/P payments that have been posted, use the Delete A/P Posted Transactions utility. This utility deletes all fully paid vouchers for the selected vendors.

  1. Open the Delete A/P Posted Transactions utility form.
  2. Specify this information:
    • Through Date: The current system date displays by default, but you can change it to the last date that a voucher's invoice date can be deleted. If a voucher has a due date that falls after this date, it will not be deleted, regardless of whether the voucher has been paid.
    • Starting Vendor and Ending Vendor: Select the range of vendors whose transactions you want to delete. To delete transactions for all vendors, leave both these fields blank.
    • Purge Non A/P Payments: To delete all non-A/P payments for the selected vendors, select this check box.
    • Preview/Commit:
      • To view the results of running the utility without saving the results in the database, select Preview.
      • To save the results in the database, select Commit.
  3. Click Process.