Outbound Supply EDI Transactions - Flat-File Layout
- Explanation of Formats:
DT = Date
AN = Alphanumeric
N* = Numeric (2nd digit = the number of decimal places)
- Field Length: Each file must be the exact length designated in this file layout. Each field's starting position must match the file layout. If your values are shorter than the field length specified here, the value is padded with blanks to fill the length of the field so that each field starts in the correct position.
830 (DELFOR) Blanket Purchase Orders
Map Identifier Record
| Field Description | Position | Length | Format | Field or Notes |
|---|---|---|---|---|
| Trading Partner Code | 1 | 7 | AN | cust_tp_mst.tp_code You can enter 17 characters in the Trading Partner field but will only use 7 characters for exports. |
| SY1 Designator (hard_coded) | 8 | 3 | AN | Hard Coded SY1 |
| Transaction Type Number | 11 | 6 | AN | Hard Coded 830 |
SCHEDULE HEADER (830)
| Field Description | Position | Length | Format | Field or Notes |
|---|---|---|---|---|
| Trading Partner Code | 1 | 7 | AN | vend_tp_mst.tp_codeYou can enter 17 characters in the Trading Partner field but will only use 7 characters for exports. |
| Record Type | 8 | 3 | N0 | 100 |
| Schedule Number | 11 | 7 | N0 | edi_sched_mst.sched_num |
| Schedule Sequence Nbr | 18 | 3 | N0 | 000 |
| Undefined | 21 | 10 | AN | spaces |
| Vendor Number | 31 | 7 | AN | edi_sched_mst.vend_num |
| Schedule Date | 38 | 8 | DT | edi_sched_mst.extract_date |
| Undefined | 46 | 155 | AN | spaces |
SCHEDULE DETAIL (830)
| Field Description | Position | Length | Format | Field or Notes |
|---|---|---|---|---|
| Trading Partner Code | 1 | 7 | AN | vend_tp_mst.tp_code You can enter 17 characters in the Trading Partner field but will only use 7 characters for exports. |
| Record Type | 8 | 3 | N0 | 200 |
| Schedule Number | 11 | 7 | N0 | edi_sched_dtl_mst.sched_num |
| Schedule Sequence Nbr | 18 | 3 | N0 | edi_sched_dtl_mst.seq_num |
| Undefined | 21 | 10 | AN | spaces |
| Item | 31 | 30 | AN | edi_sched_dtl_mst.item |
| Revision | 61 | 8 | AN | edi_sched_dtl_mst.revision |
| Drawing | 69 | 25 | AN | edi_sched_dtl_mst.drawing_nbr |
| Description | 94 | 40 | AN | edi_sched_dtl_mst.description |
| Plan Date | 134 | 8 | DT | edi_sched_dtl_mst.plan_date |
| Planned Order Qty | 142 | 14 | N3 | edi_sched_dtl_mst.plan_qty |
| U/M | 156 | 3 | AN | edi_sched_dtl_mst.u_m |
| Undefined | 159 | 42 | AN | spaces |
850 (ORDERS) Regular Purchase Orders and 862 (DELJIT) Blanket Purchase Order Release (Flat File Layouts)
Map Identifier Record
| Field Description | Position | Length | Format | Field or Notes |
|---|---|---|---|---|
| Trading Partner Code | 1 | 7 | AN | cust_tp_mst.tp_code You can enter 17 characters in the Trading Partner field but will only use 7 characters for exports. |
| SY1 Designator (hard_coded) | 8 | 3 | AN | Hard Coded SY1 |
| Transaction Type Number | 11 | 6 | AN | Hard Coded 850 |
PO HEADER (850 AND 862)
| Field Description | Position | Length | Format | Field or Notes |
|---|---|---|---|---|
| Trading Partner Code | 1 | 7 | AN | vend_tp_mst.tp_code You can enter 17 characters in the Trading Partner field but will only use 7 characters for exports. |
| Record Type | 8 | 3 | N0 | 100 |
| Purchase Order Number | 11 | 10 | AN | po_mst.po_num, edi_po_mst.po_num |
| Sequence | 21 | 3 | N0 | edi_po_mst.seq_num |
| PO Blanket Line Num | 24 | 4 | N0 | 0000 |
| Line/Release Number | 28 | 4 | N0 | 0000 |
| Text Sequence | 32 | 3 | N0 | 000 |
| Undefined | 35 | 9 | AN | |
| Vendor Number | 44 | 7 | AN | vend_num, vend_tp_mst.vend_num |
| Currency | 51 | 3 | AN | vendor_mst.curr_code |
| PO Type | 54 | 1 | AN | po_mst.type, edi_po_mst.type |
| Vendor Order | 55 | 22 | AN | edi_po_mst.vend_order |
| Order Date | 77 | 8 | DT | po_mst.order_date, edi_po_mst.order_date |
| Terms | 85 | 3 | AN | po_mst.terms_code, edi_po_mst.terms_code |
| Ship Via | 88 | 4 | AN | po_mst.ship_code, edi_po_mst.ship_code |
| FOB | 92 | 60 | AN | po_mst.fob, edi_po_mst.fob |
| Buyer | 152 | 25 | AN | po_mst.buyer, edi_po_mst.buyer |
| Vendor LCR | 177 | 20 | AN | po_mst.vend_lcr_num, edi_po_mst.vend_lcr_num |
| Prepaid Amount | 197 | 14 | N2 | po_mst.prepaid_amt, edi_po_mst.prepaid_amt |
| Whse | 211 | 4 | AN | po_mst.whse, edi_po_mst.whse |
| Discount Days | 215 | 3 | N0 | terms_mst.disc_days |
| Discount Pct | 218 | 8 | N3 | terms_mst.disc_pct |
| Due Days | 226 | 3 | N0 | terms_mst.due_days |
| Proxima Day | 229 | 2 | N0 | terms_mst.prox_day |
| PO Status | 231 | 1 | AN | po_mst.stat |
| Undefined | 232 | 239 | AN |
PO VENDOR NAME AND ADDRESS (850 AND 862)
| Field Description | Position | Length | Format | Field or Notes |
|---|---|---|---|---|
| Trading Partner Code | 1 | 7 | AN | vend_tp_mst.tp_code You can enter 17 characters in the Trading Partner field but will only use 7 characters for exports. |
| Record Type | 8 | 3 | N0 | 110 |
| Purchase Order Number | 11 | 10 | AN | po_mst.po_num, edi_po_mst.po_num |
| Sequence | 21 | 3 | N0 | edi_po_mst.seq_num |
| PO Blanket Line Num | 24 | 4 | N0 | 0000 |
| Line/Release Number | 28 | 4 | N0 | 0000 |
| Text Sequence | 32 | 3 | N0 | 000 |
| Undefined | 35 | 9 | AN | |
| Vendor Name | 44 | 60 | AN | vendaddr_mst.name |
| Address Line 1 | 104 | 50 | AN | vendaddr_mst.addr##1 |
| Address Line 2 | 154 | 50 | AN | vendaddr_mst.addr##2 |
| Address Line 3 | 204 | 50 | AN | vendaddr_mst.addr##3 |
| Address Line 4 | 254 | 50 | AN | vendaddr_mst.addr##4 |
| City | 304 | 30 | AN | vendaddr_mst.city |
| Prov/ST | 334 | 5 | AN | vendaddr_mst.state |
| Post/ZIP | 339 | 10 | AN | vendaddr_mst.zip |
| Country | 349 | 30 | AN | vendaddr_mst.country |
| Contact | 379 | 30 | AN | vendor_mst.contact |
| Phone | 409 | 25 | AN | vendor_mst.phone |
| Undefined | 434 | 37 | AN |
PO HEADER TEXT (850 AND 862)
| Field Description | Position | Length | Format | Field or Notes |
|---|---|---|---|---|
| Trading Partner Code | 1 | 7 | AN | vend_tp_mst.tp_code You can enter 17 characters in the Trading Partner field but will only use 7 characters for exports. |
| Record Type | 8 | 3 | N0 | 120 |
| Purchase Order Number | 11 | 10 | AN | po_mst.po_num, edi_po_mst.po_num |
| Sequence | 21 | 3 | N0 | edi_po_mst.seq_num |
| PO Blanket Line Num | 24 | 4 | N0 | 0000 |
| Line/Release Number | 28 | 4 | N0 | 0000 |
| Text Sequence | 32 | 3 | N0 | 000 |
| Undefined | 35 | 9 | AN | |
| Sequence | 44 | 10 | N0 | system-generated note sequence |
| Text | 54 | 400 | AN | SpecificNotes.NoteContent |
| Undefined | 454 | 17 | AN |
About Notes: If external notes exist for a purchase order, they will be exported and included in the flat file. No internal notes can be exported.
Only the first 4000 characters of an external note are exported to the type 120 record. Each record type 120 can store a text length of 400 characters. So, for an external PO note that is 4000 characters or more long, 10 records are created for one PO in order to export the entire 4000 characters. The vendor's software that imports the flat file must then concatenate each of the 400-character strings together in order to build the entire note text.
PO HEADER REMIT-TO (850 AND 862)
| Field Description | Position | Length | Format | Field or Notes |
|---|---|---|---|---|
| Trading Partner Code | 1 | 7 | AN | vend_tp_mst.tp_code You can enter 17 characters in the Trading Partner field but will only use 7 characters for exports. |
| Record Type | 8 | 3 | N0 | 130 |
| Purchase Order Number | 11 | 10 | AN | po_mst.po_num, edi_po_mst.po_num |
| Sequence | 21 | 3 | N0 | edi_po_mst.seq_num |
| PO Blanket Line Num | 24 | 4 | N0 | 0000 |
| Line/Release Number | 28 | 4 | N0 | 0000 |
| Text Sequence | 32 | 3 | N0 | 000 |
| Undefined | 35 | 9 | AN | |
| Name | 44 | 60 | AN | (remit-to)vendaddr_mst.name |
| Address Line 1 | 104 | 50 | AN | (remit-to)vendaddr_mst.addr##1 |
| Address Line 2 | 154 | 50 | AN | (remit-to)vendaddr_mst.addr##2 |
| Address Line 3 | 204 | 50 | AN | (remit-to)vendaddr_mst.addr##3 |
| Address Line 4 | 254 | 50 | AN | (remit-to)vendaddr_mst.addr##4 |
| City | 304 | 30 | AN | (remit-to)vendaddr_mst.city |
| Prov/ST | 334 | 5 | AN | (remit-to)vendaddr_mst.state |
| Post/ZIP | 339 | 10 | AN | (remit-to)vendaddr_mst.zip |
| Country | 349 | 30 | AN | (remit-to)vendaddr_mst.country |
| Contact | 379 | 30 | AN | (remit-to)vendaddr_mst.contact |
| Phone | 409 | 25 | AN | (remit-to)vendor_mst.phone |
| Remit-To Vend Curr | 434 | 3 | AN | (remit-to)vendor_mst.curr_code |
| Undefined | 437 | 34 | AN |
PO HEADER DROP_SHIP (850 AND 862)
| Field Description | Position | Length | Format | Field or Notes |
|---|---|---|---|---|
| Trading Partner Code | 1 | 7 | AN | vend_tp_mst.tp_code You can enter 17 characters in the Trading Partner field but will only use 7 characters for exports. |
| Record Type | 8 | 3 | N0 | 140 |
| Purchase Order Number | 11 | 10 | AN | edi_po_mst.po_num |
| Sequence | 21 | 3 | N0 | edi_po_mst.seq_num |
| PO Blanket Line Num | 24 | 4 | N0 | 0000 |
| Line/Release Number | 28 | 4 | N0 | 0000 |
| Text Sequence | 32 | 3 | N0 | 000 |
| Undefined | 35 | 9 | AN | |
| Name | 44 | 60 | AN | edi_po_mst.drop_name |
| Address Line 1 | 104 | 50 | AN | edi_po_mst.drop_addr##1 |
| Address Line 2 | 154 | 50 | AN | edi_po_mst.drop_addr##2 |
| Address Line 3 | 204 | 50 | AN | edi_po_mst.drop_addr##3 |
| Address Line 4 | 254 | 50 | AN | edi_po_mst.drop_addr##4 |
| City | 304 | 30 | AN | edi_po_mst.drop_city |
| Prov/ST | 334 | 5 | AN | edi_po_mst.drop_state |
| Post/ZIP | 339 | 10 | AN | edi_po_mst.drop_zip |
| Country | 349 | 30 | AN | edi_po_mst.drop_country |
| Contact | 379 | 30 | AN | edi_po_mst.drop_contact |
| Phone | 409 | 25 | AN | edi_po_mst.drop_phone |
| Undefined | 434 | 37 | AN |
PO HEADER USER-DEFINED FIELDS (850 AND 862)
| Field Description | Position | Length | Format | Field or Notes |
|---|---|---|---|---|
| Trading Partner Code | 1 | 7 | AN | vend_tp_mst.tp_codeYou can enter 17 characters in the Trading Partner field but will only use 7 characters for exports. |
| Record Type | 8 | 3 | N0 | 150 |
| Purchase Order Number | 11 | 10 | AN | edi_po_mst.po_num |
| Sequence | 21 | 3 | N0 | edi_po_mst.seq_num |
| PO Blanket Line Num | 24 | 4 | N0 | 0000 |
| Line/Release Number | 28 | 4 | N0 | 0000 |
| Text Sequence | 32 | 3 | N0 | 000 |
| Undefined | 35 | 9 | AN | |
| Customer User-Defined Character Field 1 | 44 | 20 | AN | edi_po_mst.charfld1 |
| Customer User-Defined Character Field 2 | 64 | 20 | AN | edi_po_mst.charfld2 |
| Customer User-Defined Character Field 3 | 84 | 20 | AN | edi_po_mst.charfld3 |
| Customer User-Defined Date Field | 104 | 8 | DT | edi_po_mst.datefld |
| Customer User-Defined Decimal Field 1 | 112 | 12 | N2 | edi_po_mst.decifld1 |
| Customer User-Defined Decimal Field 2 | 124 | 12 | N2 | edi_po_mst.decifld2 |
| Customer User-Defined Decimal Field 3 | 136 | 12 | N2 | edi_po_mst.decifld3 |
| Customer User-Defined Logic Field | 148 | 1 | AN | edi_po_mst.logifld |
| Undefined | 149 | 322 | AN |
PO BLANKET HEADER (862)
| Field Description | Position | Length | Format | Field or Notes |
|---|---|---|---|---|
| Trading Partner Code | 1 | 7 | AN | vend_tp_mst.tp_code You can enter 17 characters in the Trading Partner field but will only use 7 characters for exports . |
| Record Type | 8 | 3 | N0 | 200 |
| Purchase Order Number | 11 | 10 | AN | po_mst.po_num, edi_po_mst.po_num |
| Sequence | 21 | 3 | N0 | edi_po_mst.seq_num |
| PO Blanket Line Num | 24 | 4 | N0 | edi_po_bln_mst.po_line |
| Line/Release Number | 28 | 4 | N0 | 0000 |
| Text Sequence | 32 | 3 | N0 | 000 |
| Undefined | 35 | 9 | AN | |
| Item | 44 | 30 | AN |
|
| Revision | 74 | 8 | AN | item_mst.revision |
| Drawing | 82 | 25 | AN | item_mst.drawing_nbr |
| Description | 107 | 40 | AN | First Line of Text for edi_po_bl |
| Vendor Item | 147 | 30 | AN | edi_po_bln_mst.vend_item |
| Blanket Order Qty | 177 | 13 | N3 | edi_po_bln_mst.blanket_qty_conv |
| U/M | 190 | 3 | AN | edi_po_bln_mst.u_m |
| Effective Date | 193 | 8 | DT | edi_po_bln_mst.eff_date |
| Expiration Date | 201 | 8 | DT | edi_po_bln_mst.exp_date |
| Item Cost | 209 | 14 | N5 | edi_po_bln_mst.item_cost_conv |
| PO Blanket Status | 223 | 1 | AN | edi_po_bln_mst.stat |
| Undefined | 224 | 247 | AN |
PO BLANKET HEADER TEXT (862)
| Field Description | Position | Length | Format | Field or Notes |
|---|---|---|---|---|
| Trading Partner Code | 1 | 7 | AN | vend_tp_mst.tp_code You can enter 17 characters in the Trading Partner field but will only use 7 characters for exports. |
| Record Type | 8 | 3 | N0 | 210 |
| Purchase Order Number | 11 | 10 | AN | po_mst.po_num, edi_po_mst.po_num |
| Sequence | 21 | 3 | N0 | edi_po_mst.seq_num |
| PO Blanket Line Num | 24 | 4 | N0 | edi_po_bln_mst.po_line |
| Line/Release Number | 28 | 4 | N0 | 0000 |
| Text Sequence | 32 | 3 | N0 | 000 |
| Undefined | 35 | 9 | AN | |
| Sequence | 44 | 10 | N0 | system-generated note sequence |
| Text | 54 | 400 | AN | SpecificNotes.NoteContent |
| Undefined | 454 | 17 | AN |
About Notes: If external notes exist for a blanket purchase order, they will be exported and included in the flat file. No internal notes can be exported.
Only the first 4000 characters of an external note are exported to the type 210 record. Each record type 210 can store a text length of 400 characters. So, for an external blanket PO note that is 4000 characters or more long, 10 records are created for one blanket PO in order to export the entire 4000 characters. The vendor's software that imports the flat file must then concatenate each of the 400-character strings together in order to build the entire note text.
PO LINE/RELEASE (850 AND 862)
| Field Description | Position | Length | Format | Field or Notes |
|---|---|---|---|---|
| Trading Partner Code | 1 | 7 | AN | vend_tp_mst.tp_code You can enter 17 characters in the Trading Partner field but will only use 7 characters for exports. |
| Record Type | 8 | 3 | N0 | 300 |
| Purchase Order Number | 11 | 10 | AN | po_mst.po_num, edi_po_mst.po_num |
| Sequence | 21 | 3 | N0 | edi_po_mst.seq_num |
| PO Blanket Line Num | 24 | 4 | N0 | edi_po_bln_mst.po_line |
| Line/Release Number | 28 | 4 | N0 | edi_poitem_mst.po_release |
| Text Sequence | 32 | 3 | N0 | 000 |
| Undefined | 35 | 9 | AN | |
| Item | 44 | 30 | AN | edi_poitem_mst.item |
| Due Date | 74 | 8 | DT | edi_poitem_mst.due_date |
| Ordered | 82 | 13 | N3 | edi_poitem_mst.qty_ordered_conf |
| Whse | 95 | 4 | AN | edi_poitemwhse |
| Prom Date | 99 | 8 | DT | edi_poitem_mst.prom_date |
| Item Cost | 107 | 14 | N5 | edi_poitem_mst.unit_cost_conv |
| Revision | 121 | 8 | AN | item_mst.revision |
| Drawing | 129 | 25 | AN | item_mst.drawing_nbr |
| U/M | 154 | 3 | AN | edi_po_bln_mst.u_m |
| Vendor Item | 157 | 30 | AN | edi_po_bln_mst.vend_item |
| Line/Release Status | 187 | 1 | AN | edi_poitem_mst.stat |
| Undefined | 188 | 283 | AN |
PO LINE/RELEASE TEXT (850 AND 862)
| Field Description | Position | Length | Format | Field or Notes |
|---|---|---|---|---|
| Trading Partner Code | 1 | 7 | AN | vend_tp_mst.tp_code You can enter 17 characters in the Trading Partner field but will only use 7 characters for exports. |
| Record Type | 8 | 3 | N0 | 310 |
| Purchase Order Number | 11 | 10 | AN | po_mst.po_num, edi_po_mst.po_num |
| Sequence | 21 | 3 | N0 | edi_po_mst.seq_num |
| PO Blanket Line Num | 24 | 4 | N0 | edi_po_bln_mst.po_line |
| Line/Release Number | 28 | 4 | N0 | edi_poitem_mst.po_release |
| Text Sequence | 32 | 3 | N0 | system-generated note sequence |
| Undefined | 35 | 9 | AN | |
| Sequence | 44 | 10 | N0 | system-generated note sequence |
| Text | 54 | 400 | AN | SpecificNotes.NoteContent |
| Undefined | 454 | 17 | AN |
About Notes: If external notes exist for a purchase order line/release, they will be exported and included in the flat file. No internal notes can be exported.
Only the first 4000 characters of an external note are exported to the type 310 record. Each record type 310 can store a text length of 400 characters. So, for an external PO line/release note that is 4000 characters or more long, 10 records are created for one PO line/release in order to export the entire 4000 characters. The vendor's software that imports the flat file must then concatenate each of the 400-character strings together in order to build the entire note text.
PO LINE/RELEASE Drop_SHIP (850 AND 862)
| Field Description | Position | Length | Format | Field or Notes |
|---|---|---|---|---|
| Trading Partner Code | 1 | 7 | AN | vend_tp_mst.tp_code You can enter 17 characters in the Trading Partner field but will only use 7 characters for exports. |
| Record Type | 8 | 3 | N0 | 320 |
| Purchase Order Number | 11 | 10 | AN | edi_po_mst.po_num |
| Sequence | 21 | 3 | N0 | edi_po_mst.seq_num |
| PO Blanket Line Num | 24 | 4 | N0 | edi_po_bln_mst.po_line |
| Line/Release Number | 28 | 4 | N0 | edi_poitem_mst.po_release |
| Text Sequence | 32 | 3 | N0 | 000 |
| Undefined | 35 | 9 | AN | |
| Name | 44 | 60 | AN | edi_poitem_mst.drop_name |
| Address Line 1 | 104 | 50 | AN | edi_poitem_mst.drop_addr##1 |
| Address Line 2 | 154 | 50 | AN | edi_poitem_mst.drop_addr##2 |
| Address Line 3 | 204 | 50 | AN | edi_poitem_mst.drop_addr##3 |
| Address Line 4 | 254 | 50 | AN | edi_poitem_mst.drop_addr##4 |
| City | 304 | 30 | AN | edi_poitem_mst.drop_city |
| Prov/ST | 334 | 5 | AN | edi_poitem_mst.drop_state |
| Post/ZIP | 339 | 10 | AN | edi_poitem_mst.drop_zip |
| Country | 349 | 30 | AN | edi_poitem_mst.drop_country |
| Contact | 379 | 30 | AN | edi_poitem_mst.drop_contact |
| Phone | 409 | 25 | AN | edi_poitem_mst.drop_phone |
| Undefined | 434 | 37 | AN |