Invalid Consolidated Invoice Records

Between the time invoice records are created with the Consolidated Invoice Generation activity or the Consolidated Invoices Workbench activity and the time they are printed and posted, users can make changes in the system that affect the accuracy of the pending records. When a user makes such a change, the system marks any affected records as modified.

A modified invoice record must be updated before the Consolidated Invoicing activity can print and post the invoice. The Consolidated Invoicing activity reports modified records as "invalid."

Use the Consolidated Invoice Generation activity to update (regenerate) invoice records in groups or the Consolidated Invoices Workbench activity to view them and to correct them individually.

Changes to the following fields cause pending invoice records to be marked as modified.

Form Field
Customer Orders Customer

Ship To

Cust PO

Excs Exch (excise exchange rate)

Discount Percent

Customer Order Lines Unit Price

Sales Disc

U/M

(Item Description)

Drop Ship

Ship To

Customer PO

Consolidated Invoice

Summarize Lines

Customer Order Blanket Lines Contract Price

U/M

(Item Description)

Customer Order Blanket Releases Unit Price

Notes

Delivery Orders Status (Changing from Approved to In Process)

DO Invoice

Delivery Order Line Sequences Adding to a delivery order a customer order line/release that is part of a pending consolidated invoice
Order Shipping Quantity. When you enter a negative number to make a shipping adjustment, consolidated invoice records that match the customer order number and line/release of the shipped item are marked as modified.