Physical Inventory Records Purge

Use this utility to erase the contents of the Physical Inventory files once the entire Physical Inventory is approved and posted, and the auditors have reviewed and approved the results. The purpose of this option is to release disk space taken up by the Physical Inventory file.

Although the contents of the file are erased, an audit trail of the Physical Inventory posting is available. The Item/Warehouse file contains two fields for reference purposes:

  • Physical Inventory Count
  • Physical Inventory Date

The Physical Inventory Count field contains the quantity counted and the Physical Inventory Date field contains the date the posting occurred.

Note:  These fields do not display on the Item Warehouse screen, but are stored in the file and can be accessed via the query editor.

Also, another audit trail is available through the Pre-Adjustment Report that is printed before the Physical Inventory file is posted.

After processing the records based on the parameters you defined, the details of each record that was processed display in the grid.