Status

This field contains the current status of the Physical Inventory record.

As you follow the process of freezing, counting, approving, and posting stock/lot selections of particular items, the status on this form will change to track your progress.

Status Description
Uncounted The default status for tags or sheets added through the Load Physical Inventory Records activity. A status of Uncounted applies to a record for which a sheet or tag has been created, but the stock/lot selection has not yet been counted.
Counted After the stock/lot selection has been counted and the count has been entered through this form, the status will automatically change to Counted. Records with a status of Counted can be either approved or voided.
Approved After the count has been approved by the Physical Inventory Supervisor through the Physical Inventory Approval activity, the status will change to Approved. (We recommend carefully reviewing the Inventory Pre-Adjustment Report before approving count quantities and currency variances.) Those tags or sheets with a status of Approved may not be updated but they may be posted.
Posted Once records are approved, they can be posted through the Physical Inventory Count Posting activity, which generates any needed financial transactions for the adjustment of inventory and updates quantities on the Items form. These records may not be updated but may be purged.
Voided Instead of approving or posting records, you also have the option to void records through the Void Tags/Sheets activity. The status of these records will automatically change to Voided. These records may not be updated but may be either unvoided or purged.
Not Printed The default status for replacement tags or sheets. To add a replacement tag or sheet on the Input/Update Tags or Input/Update Sheets form, select Action > New. This status also applies to zero onhand items if you selected not to print these items on the Print Inventory Sheets and Print Inventory Tags forms.
Replacement This is the default status when you reprint a replacement tag or sheet using the Print Inventory Tags and Print Inventory Sheets forms. (On the Input Update Tags form or the Input/Update Sheets form, select Actions > New to add a replacement sheet or tag.)