Apply to Invoice

For a debit or credit memo transaction, do one of the following:

• Enter the number of the invoice you are applying the transaction against.
• Enter 0 to create an Open debit or credit against this customer's account.
• Enter -1 to apply the debit or a credit to a finance charge for the customer.

On the Customer Orders form, select the invoice to which the credit memo will be applied if you generate an invoice for a return shipment against the order. If you do not select an invoice, the system creates an open credit memo.

On the RMAs form, select the invoice to which the RMA credit memo will be applied. The RMA credit memo will show the invoice number to which it was assigned. If you do not select an invoice, the system creates an open credit memo.

On the Price Adjustment Invoice form, select the invoice to which the debit memo or credit memo will be applied when you generate the price adjustment. If an Apply To Invoice is not specified then any credit or debit memo generated will be open.

On the Invoices, Debit, and Credit Memos form, select the invoice to assign to the debit memo or credit memo. For customers with multiple currencies, the Currency field is populated upon selection of the invoice. The Apply To Invoice field cannot be used when the type is Invoice or if the record is system-generated. For open transactions, this number is 0. For applied transactions, the number is either set to the invoice number or -1 to indicate a finance charge. This field is also provided on the Invoices, Debit, and Credit Memos G/L Distributions form.

On the A/R Posted Transactions Detail form, select the invoice to which the debit memo or credit memo will be applied. Open payments can be applied to only invoices that contain the same transactional currency. This field is disabled when the type is Invoice or when the type is Credit Memo and Cancellation is selected. This field is also affected by the Allow Apply To Invoice Changes parameter setting on the Accounts Receivable Parameters form.

The A/R Payments and A/R Quick Payment Application forms use the Apply to Invoice number to distinguish whether a credit memo is open or not. Also, you should use these forms if payment is to be applied to a transaction with a different currency.

On the Posted Transactions - A/R form:

• For Invoice-type transactions, the system displays the invoice number.
• For Open Credit Memo, Open Debit Memo, and Open Payment-type transactions, the system displays a 0.
• For Open Finance Charge-type transactions, the system displays a -1.
• For Credit Memo, Debit Memo, or Payment-type records applied to Finance Charges, the system displays a -1.
• For Credit Memo, Debit Memo, Finance Charge, or Payment-type records applied to invoices, the system displays the invoice to which the transaction is applied.