About Consolidated Vouchers

The Generate A/P Transactions activity supports consolidated vouchers. A consolidated voucher covers multiple purchase orders referred to in a vendor's invoice. The voucher can also cover goods receiving notes (GRNs) for shipments invoiced by a vendor.

A consolidated voucher has one Terms Code, though the purchase orders covered in the voucher may have various codes. You can set the Terms Code for the voucher on the General tab. Otherwise, when the activity creates material distribution lines, the Terms Code of the first purchase order is used as the code for the voucher.

If any purchase order referred to in the vendor's invoice has a Fixed Rate, that rate determines what purchase orders can be included in the voucher. Only purchase order lines with the same fixed exchange rate can be included in the voucher. The activity selects such lines when it creates pending material distribution lines. A voucher can include multiple variable-rate purchase orders.

A consolidated voucher has one Authorizer, though the purchase orders covered in the voucher may be associated with more than one. You can specify the Authorizer to associate with the voucher on the General tab. Otherwise, when the activity creates material distribution lines, the Buyer for the first purchase order is used as the Authorizer for the voucher.

During generation of a voucher, the activity assigns any amounts entered in the Freight field and the Misc Charges field to the first purchase order in the voucher.

Only purchase orders with the status Ordered and GRNs with the status Approved are considered when the activity generates pending material transaction lines.

Landed costs must be vouched with the Generate Landed Cost Vouchers activity.

If you are generating vouchers or adjustments for a vendor with a Vendor Category defined, the A/P account number defaults from the Vendor Categories form. If you are using Advanced Terms, the European algorithm is used to calculate the due date bucket for purchase orders and customer orders.