General configuration of the application for Vietnam
Use these steps to perform general configuration of each SyteLine site for Vietnam. Specific configuration for each requirement is described later in this guide.
-
Specify this general setup information for the sites using
Vietnam requirements:
Note: If you have a company or branch that has operations in Vietnam, you can set up a separate site (accounting entity) for that company/branch with a Vietnam main address, using the dong as the domestic currency.
Add the new site and define its parameter and master data, as described in the SyteLine Multi-Site Implementation Guide. Keep the steps below in mind as you follow that guide.
Form Setup Notes Multi-Currency Parameters If this site is based in Vietnam, set Domestic Currency to VND (dong). Optional Modules The Vietnam Country Pack is available on this form. However, you do not need to enable it for the Vietnam features described in this guide. Chart of Accounts Ensure that the COA follows Circular 200. The COA is structured into 3 classes and nominal accounts. For example: - Class 1: 1 digit; for example, 1 – Asset; 2 – Fixed Assets; 3 – Liabilities
- Class 2: 3 digits, for example, 111 – Cash in hand; 112 – Cash at Bank.
- Class 3: 4 digits, for example 1111 – Cash in hand VND; 1112 – Cash in hand USD
The nominal account is set to, for example:
- 112101 – Cash at Bank VCB
- 112102 – Cash at Bank HSBC
You can define the length of your nominal accounts according to your company's specific needs.
If you need to set up multi-level charts of accounts, see Multi-level, national, or double chart of accounts structure
Prov/States Define Vietnam provinces. General Parameters If this site is based in Vietnam, specify a Vietnam address. If you want to use multiple sets of financial books, select that option.
Tax Parameters Set your company's Tax ID (Federal ID). The ID for Vietnam companies must be a 10-digit number. Select Prompt for Tax Code and any other appropriate options.
Tax Systems Set up an item-based tax system with Tax Mode set to Area and select at least these options for that tax system: - Active for Purchasing
- Record Zero Rated
Set Tax ID Prompt Location to Both.
In the Labels area, specify appropriate labels and descriptions.
Tax Codes Vietnam separates taxes into 0% , 5% , and 10%. Define tax codes for each of these, where the Tax Code Type is set to Rate and the Tax Rate is set to the tax percentage. Select other options and assign accounts, as appropriate.
Tax Systems Return to this form and select the tax system you created earlier. In the Tax Codes area of the form, specify the rate-based tax codes (defined above) in the appropriate fields. Accounts Receivable Parameters Specify accounts for these fields: - Accounts Receivable
- Sales Non Inventory
Accounts Payable Parameters Specify accounts for these fields: - Freight
- Duty
- Brokerage
- Insurance
- Local Freight
Currency Codes You can set format masks for different currencies on this form, to specify the number of digits after the decimal point. -
Set up the Vietnamese
Reporting Templates in the SyteLine Excel-based Reporting Tool.
See the SyteLine Microsoft Office Integration User Guide.
-
Set up at least one vendor for whom the country code is
Vietnam.
For Vietnam vendors, verify that these fields are set as shown in the table:
Condition Vendor Must exist Vendor Description (Main area) Must exist Postal/ZIP (Main area) Must exist City (Main area) Must exist Country (Main area) Must exist VAT ID (Taxes area) ID for Vietnam companies must be a 10-digit number. Tax code Specify the appropriate tax code for the vendor. -
Set up at least one customer for whom the country code is
Vietnam.
For Vietnam customers, verify that these fields are set as shown in the table:
Field on Customers form Condition Customer Must exist Cusotmer Description (Main area) Must exist Postal/ZIP (Main area) Must exist City (Main area) Must exist Country (Main area) Must exist. VAT or Tax ID (Taxes area) ID for Vietnam companies must be a 10-digit number. Tax code Specify the appropriate tax code for the customer. On the Customer Ship-Tos form, specify the VAT ID (tax ID) for the customer.