VA Shipping Entry overview

Value Add > Entry > Shipping

Function acronym: VAES

Use this window to review VA inventory component (IN) sections that are eligible to ship or unship.

Conduct a search to limit the orders that are displayed in the grid.When you specify a Value Add order number as part of the search, the other search parameters are ignored. When the Value Add Order # field is left blank, then the other search criteria are used. The information that is displayed in the Orders grid reflects VA header and VA section records. You can use the hyperlinks in these columns to view more detailed information:

  • Order # to access VA Order Inquiry
  • Product to access Product Inquiry
  • Quantity Ordered or Quantity Shipped to access Product Availability Inquiry
VA work order lines are linked to the purchase orders based on the Combine POs for VA Externals check box setting on the SA Administrator Options - Documents - Value Add - Entry Settings screen. Possible scenarios:
  • Cleared: Purchase orders are created for each line item from the EX section of the VA order.
  • Selected: Multiple line items are added to an existing purchase order from the EX section of a VA order, if these conditions are met:
    • The existing purchase order is in the Ordered stage.
    • The vendor and warehouse specified in the VA order and the purchase order are same.

    If existing purchase orders are in stages other than the Ordered, a new purchase order is created, and all related line items from the EX section of a VA order are linked to the new purchase order.

You can perform these actions on this page:

  • Change the IN section stage code of the selected section to shipped or printed. Sections in the open or printed stage can be changed to ship. Sections in the shipped stage can be changed to printed.
  • Specify addons for a selected section.
  • Delete a selected section.
  • Cancel an IN section line when it is back ordered. Cancel lines from the Line Extended Information page in VA Shipping Entry-Details-Line Items. Users must have the Allow Cancel on BO Lines in VA IN Section option enabled in SA Operator Setup-Entry Options in order to cancel back ordered lines.
  • Complete shipped sections by clicking Final Update. This error message is displayed when you attempt to update an unshipped section: Cannot Process, Invalid Stage (5815). This error message is displayed when you attempt to update a section that has been updated and shipped already: This Value Add Order/Section/Line is Complete and Cannot be Processed (4858).

You can access these options on this page:

  • Ship/Unship

    Select a line for an IN section to change the section stage to Shipped (if stage is currently Opened or Printed) or Printed (if stage is currently Shipped). Back orders are created if the Allow Section Back Order option is selected.

  • Addons

    Select a line and click Addons to enter or update addons specific to the section.

  • Delete

    Select a line and click Delete to delete the section.