Removing suspense account postings

Use GL Transaction Entry to correct suspense postings that occurred during Sales Entry Invoice Processing Report.

  1. Select General Ledger > Entry > Transaction.
  2. In Search, select Existing Group or New Group.
    If you selected Existing Group, specify the batch name you want to maintain. If you selected New Group, a group is assigned based on your operator initials.
  3. Specify a group name and click Search.
  4. In the grid, select the suspense account code for the entry you want to post, and drill down.

    Suspense accounts are set up in GL Account Setup and assigned in SA Company Setup.

  5. Click Edit.
  6. In Type, specify whether this transaction is a Debit or Credit.
  7. In Reference, specify a reference. Use this field to refer to the origin of the correction.
  8. Optionally, in Extended Reference, specify an extended description.
  9. In Amount, specify the transaction amount.
  10. In Date, change the date of the transaction from the current system date if necessary. The date should be the date of the correction, not the date of the original error.
  11. Click Save.
  12. Optionally, you can update the history in Accounts Receivable or Accounts Payable by selecting Correct AR or AP History. This option is only displayed when you specify a suspense account assigned in SA Company Setup. When you select this option, additional fields are displayed. You can specify the Journal # and Set # of the posting warehouse to update history.
  13. Click Save to drop the transaction into the browse window and update the balance totals.
  14. Repeat steps as necessary to make additional suspense reversals.
  15. When the journal is in balance, or you are finished, select Update Actions > Final Update or Final Update Report.
  16. A journal opens. Close the journal.
  17. If you clicked Final Update Report, the Select Printer Information is displayed. Specify the date and printer information and click OK.
Related topics