Setting up automatic distributions

You can define automatic distributions to distribute the balance of a master account code to various departments or subaccounts. For example, the balance of a master Utilities Expense account can be divided among several departments on a monthly basis. GL Entry Distribute Automatically Report performs the actual distribution. Use of automatic distribution records is optional.

  1. Select General Ledger > Setup > Auto Distribution.
  2. Specify a descriptive group name to identify this master account and account set.
  3. Specify the set number.
  4. Indicate whether reversing or offsetting entries should be made to the master and distribution accounts.
  5. Specify a set description.
  6. Specify the Master General Ledger account number and the maximum entry amount allowed.
  7. Click Add.
  8. To copy an existing set, specify the set number in Copy Set. Click OK.
  9. To specify distribution account numbers, click Transactions.
  10. To specify a transaction number, click Add.
  11. Specify the information.
  12. Click OK.
  13. Repeat steps as necessary to enter all transactions.
  14. When the proof debits equal the proof credits, click Save to return to GL Auto Distribution Setup.
  15. Click Save.
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