Assigning and tracking serial and lot numbers during replenishment

Serial-controlled products that are flagged for serial number assignment during receiving and lot-controlled products are assigned control numbers when they are received. These products are also tracked by their control numbers when they are transferred or moved. The procedure to assign and track serial or lot numbers varies, depending on SA Administrator Options and Product Warehouse Product Setup settings in Distribution SX.e and the function.

Serial-controlled products

This table summarizes serial number assignment and tracking during replenishment processes:


Function	When assigned	How to assign for this function	Special conditions
Inventory Movement > Move to Available	Receiving	Specify an existing number	The list displays serial numbers, based on the unavailable reason
Inventory Movement > Move to Available	Sales	Assignment is not required
Inventory Movement > Transfer	Receiving	Specify an existing number.	Product must be serial-controlled and have serial numbers assigned during receiving in both warehouses. If Oldest is selected in the Serial Number Entry field in SA Administrator Options-Documents-Transfer Orders-Processing, the oldest serial numbers, based on receipt date, are displayed.
Inventory Movement > Transfer	Sales	Assignment is not required	Product must be serial-controlled and have serial numbers assigned at sales in both warehouses
Issues & Returns > Back Order	Receiving	Specify an existing number	If Oldest is selected in the Serial Number Entry field in SA Administrator Options-Documents-Sales Orders-Entry Settings, the oldest serial numbers, based on receipt date, are displayed
Issues & Returns > Back Order	Sales	Specify a new number
Receipts > Receiving > Customer Product Receipt	Receiving	Specify a new number
Receipts > Receiving > Customer Product Receipt	Sales	Assignment is not required
Receipts > Receiving > PO Receipt	Receiving	Specify a new number
Receipts > Receiving > PO Receipt	Sales	Assignment is not required
Receipts > Receiving > WT Ship/Receive - Shipping Warehouse	Receiving	Specify an existing number	If Oldest is selected in the Serial Number Entry field in SA Administrator Options-Documents-Transfer Orders-Processing, the oldest serial numbers, based on receipt date, are displayed
Receipts > Receiving > WT Ship/Receive - Shipping Warehouse	Sales	Assignment is not required
Receipts > Receiving > WT Ship/Receive - Receiving Warehouse	Receiving	Click Accept to receive the serial numbers provided by the shipping warehouse, or enter a new number for each product	If both warehouses assign serial numbers during receiving, the receiving warehouse must accept the serial numbers from the shipping warehouse. If these conditions are met, then the receiving warehouse must enter a new serial number for each product. The shipping warehouse assigns serial numbers at sale. The receiving warehouse assigns serial numbers during receiving
Receipts > Receiving > WT Ship/Receive - Receiving Warehouse	Sales	Assignment is not required

Lot-controlled products

This table summarizes lot number assignment and tracking during replenishment processes. Lot numbers are assigned when the product is received.


Function	How to assign for this function	Special conditions
Inventory Movement > Move to Available	Specify an existing number	The list displays lot numbers, based on the unavailable reason
Inventory Movement > Transfer Inventory Movement > Transfer	Specify an existing number	Product must be lot-controlled in both warehouses. If Oldest is selected in the Lot Number Entry field in SA Administrator Options-Documents-Transfer Orders-Processing, the oldest lot numbers, based on open date, are displayed with the specified quantities.
Issues & Returns > Back Order	Specify an existing number	If Oldest is selected in the Lot Number Entry field in SA Administrator Options-Documents-Sales Orders-Entry Settings, the oldest lot numbers, based on open date, are displayed with the specified quantities
Receipts > Receiving > Customer Product Receipt	Specify an existing number, or enter a new number
Receipts > Receiving > PO Receipt	Specify an existing number, or enter a new number	If you receive a PO RM, the quantity that is unavailable for each lot is displayed in the Lots window
Receipts > Receiving > WT Ship/Receive - Shipping Warehouse	Specify an existing number	If Oldest is selected in the Lot Number Entry field in SA Administrator Options-Documents-Transfer Orders-Processing, the oldest lot numbers, based on open date, are displayed with the specified quantities
Receipts > Receiving > WT Ship/Receive - Receiving Warehouse	Click Accept to receive the product into the lot numbers provided by the shipping warehouse, or enter a new number	If the lot exists in the receiving warehouse when you accept the lot numbers, the quantity is updated. If the lot does not exist, it is created.