Quick Actions for a Buyer

This widget provides instant access to the frequently used tasks and shortcuts to improve the efficiency and convenience for a user.

These quick access options are available:

  • Enter manual P.O. acknowledgement: Use this option to acknowledge a Purchase Order quickly.
  • Look up vendor contact info: Use this option to retrieve the vendor information.

Enter manual P.O. acknowledgement

When you click this option, the Enter manual P.O. acknowledgement window is displayed wherein you can search purchase order(s) based on purchase order number, vendor, warehouse, and buyer. The application considers only the purchase orders in the Printed stage.
Note: 
  • If you do not specify P.O. number or Warehouse, the Please select either Warehouse or Purchase Order # for search warning message is displayed.
  • If the purchase orders for the specified search criteria are not in the Printed stage, the Cannot Process, Invalid Stage warning message is displayed.
If a purchase order exists, you can select the order and click Acknowledge. A prompt is displayed wherein you can specify the Acknowledgement Reason and click Submit.
Note: You can also select multiple purchase orders to acknowledge.

You can click the purchase order number to view the related details on the Purchase Order Inquiry screen of the application. You can click the vendor number to view the related details on the Vendor Inquiry screen of the application.

The acknowledged purchase order(s) is removed from the list of orders displayed in the Enter manual P.O.acknowledgement window. You can click Close to close this window.

Look up Vendor contact info

When you click this option, the Look Up Vendor window is displayed wherein you can search for a particular vendor by specifying name of the vendor.

If a vendor exists, the company details with the available contact information is displayed. You can click the vendor number to view the related details on the Vendor Inquiry screen of the application.