Journals

If two journals are opened for a single user, duplicate postings and communication errors could potentially occur. To prevent this situation, we recommend that the TWL administrator set up three different stored reports for four different operators. Use these reports to process orders at staggered times during the day to avoid a processing overlap. The orders include: the purchase orders, warehouse transfers, work orders, and VA work orders. The operators that you assign to the stored reports must be unique and cannot be assigned to any other processing function.

For example, to process the purchase orders in WL Entry Batch Receiving Report, set up a stored report for operator ABC with the correct option settings. This table shows the options for the report and the settings for each option, based on PO, WT, WO, and VA WO:

Option	PO	WT	WO	VA WO
Purchase Order Receiving	Yes	Yes	No	No
Whse Transfer Receiving	No	Yes	No	No
Kit Production Acceptance	No	Yes	Yes	No
Value Add IT Section Build Acceptance	n/a	Yes	n/a	Yes
Background Process	No	No	No	No
Printer for Allocation/Receipt Report	SX.e	null	SX.e	SX.e
Printer for Pick Tickets	SX.e	null	SX.e	SX.e
Print Order: (R)oute or (O)rder	O	O	O	O
Check for Locks Prior to Processing	No	No	No	No

To process transfers, set up a stored report for operator MNO with the option settings described in the table. Set up this stored report so that it does not begin processing until the stored report for purchase orders is finished.

To process work orders, set up a stored report for operator STU with the option settings described in the table. Set up this stored report so it does not begin processing until the stored reports for purchase orders and warehouse transfers are finished.

To process VA work orders, set up a stored report for operator XYZ with the option settings described in the table. Set up this stored report so it does not begin processing until the stored reports for purchase orders, warehouse transfers, and work orders are finished.

If you are setting up the stored reports to run automatically, then schedule them with a minimum interval of 15 minutes between them. Verify that the WL Entry Batch Adjust Inventory Report and WL Entry Batch Shipping Report reports are set up with unique operators. Verify that time schedules do not overlap.

If processing is halted before the journal is successfully closed, a notification message is displayed when you log back into the system. You must manually close the journal because the WL Entry Batch Receiving Report does not open the journals. The report does launch other functions that open the journals.