Purchase orders

Each time the WL Entry Batch Receiving Report is generated, active receive communications (RCV) are processed and generated by the report. The report also initiates the F10-Update in the RF unit, essentially a Purchase Order Receipt of Inventory. The values for the F10-Update screen are loaded, and the receiving journal is opened and closed from the WL Entry Batch Receiving Report. The Sales Entry Processing Back Order Fill Report is also launched from WL Entry Batch Receiving Report, based on the Back Order options in SA Administration-Administrator Options-Documents-Sales Orders.

These events occur when a purchase order is processed by the WL Entry Batch Receiving Report:

• The TWL receiving file information per line received is used by the system to update the line item data communication files by order number (WLEL).
• After the receiving process is complete per PO, the system is notified by TWL of the completion. The PO header information is created by the system to tie to the line items (WLEH).
• The system is notified by TWL if a received line item is a substitute or supersede. If there are cross-reference items that do not exist in the system, a Product Extended Product Cross Reference Setup record is created for the items.

If an item is a serial or lot item, then the correct numbers are assigned by TWL. Records are created in the system for the serial or lot item accordingly. If your inventory contains lot items, your administrator selected Any Lot from the Receive Lots Into list in SA Administration-Administrator Options-Products-Defaults-Receiving. If your inventory includes serialized items, your administrator selected the Assign Serial # During Receiving option.

If you add a line to a purchase order when you are receiving merchandise in TWL, then the Product Setup record is validated. If the item received on the new line does not have a Product Setup record, then the item is treated like a nonstock. If you are adding the item to inventory, then create Product Setup and Product Warehouse Product Setup records before you generate the WL Entry Batch Receiving Report. Creating these product records provides WL Entry Batch Receiving Report records to post the nonstock. If you do not want to add the item to your inventory, then you can return it to the vendor.

When a purchase order is received and a backorder is created, the correct suffix for the backorder is released to TWL automatically.

The TWL receiving file information is used by the system to update purchase order batch files, such as the Warehouse Logistics Report Receiving Exception/RT Close.