SA Company Setup - Required field descriptions

Fields are presented in alphabetical order within each section.

Company

Address

Specify the street address or post office box on the first two lines of the address. The company address information is used to prepare financial statements through the General Ledger module. The address fields are also used in vendor 1099s, customer credit reports, General Ledger financial statements, Sales Order Entry EDI invoices, and Sales Order Entry acknowledgments.

Address Override

The Address Override setting is part of the Address Validation feature that ensures the address is valid for taxing. The Address Override setting is selected from the Address Validation pop-up.

City

Specify the city in which the company is located. With the city, state, and postal code, this address format is used to correctly print 1099s and other forms. If your company is divisionalized, the division name and address can be used on 1099s, if the divisions are correctly established in SA Table Code Value Setup.

Company Name

The legal company name of the company.

Country

Specify the country in which the company resides. This is the domestic country and is used as part of the company’s mailing address. The country must be set up in SA Table Code Value Setup-Country.

The country can be used to determine the appropriate currency code for the company. It can also be used to determine tax-related information that automatically updates specific fields during certain transaction entry and setup functions.

Geo Code

Use the Geo Code field to further define a taxing jurisdiction. For example, you may be located in multiple jurisdictions, such as a state, country, and city jurisdiction, but your company may further clarify your location for taxing purposes by Geo Code. The Geo Code and Out of City fields are only displayed with the Sovos GTD application interfaces, specified in SA Company Setup-Taxes. Specific Geo Codes are provided by Sovos GTD.

If the address information in the Geo Code lookup produces an entry with a postal code with the same starting letter as the postal code in the address, the system assumes that the address is the correct taxing jurisdiction and it is not overwritten. If the starting letter is different, the data from the lookup is used. In Canada, the postal code has only one starting letter. Each province has a unique starting letter. The postal code is not overwritten because there is only one tax rate across the entire province. However, in the United States, you can have multiple taxing jurisdictions within the same zip code.

Language

This field enables you to use different languages if you have branches or warehouses in different countries. Select the language used locally, even if it is English (en). Languages and language codes are set up in SA Table Code Value Setup-Languages. If you have set up alternate language product descriptions in Product Setup, you must define your local language in the Language field. This also enables each operator to set their preferred language in SA Operator Setup to view the alternate language product description in their language.

Note: Reports that are set up as Format 3 or 4 are submitted to a third-party forms application or Infor Document Management in a BOD. The language that is selected here is sent in the Report or SXFileTransport BOD, if the language is not specified on the order, vendor, or customer record. Your third-party forms provider can use the language code in the BOD to determine the language the form should be translated to.

Out of City

The Geo Code and Out of City fields are only displayed with the Sovos GTD application interfaces, specified in SA Company Setup-Taxes. Select this option if the address is outside of the city limits and may be subject to taxes applied by additional taxing districts.

State

Specify the two-character acronym for the state in which the company is located. With the city, state, and postal code, this address format is used to correctly print 1099s and other forms. If your company is divisionalized, the division name and address can be used on 1099s, if the divisions are correctly established in SA Table Code Value Setup.

Zip Code

The postal code field can accommodate ten-digit postal codes. With the city, state, and postal code, this address format is used to correctly print 1099s and other forms. If your company is divisionalized, the division name and address can be used on 1099s, if the divisions are correctly established in SA Table Code Value Setup.

Currency

Currency Code

Specify a two-character domestic currency code for your company. This field is required field. When you upgrade to a new version, you must update this value. Because you are defining this code as your company’s domestic currency, it cannot exist in SA Currency Setup as a foreign currency value. If it does, you receive this message: Currency Code Set Up as Foreign Currency in SASTC.

Currency Symbol

Specify the domestic currency symbol of your company if your company operates in a country other than the United States and use a domestic currency other than the US dollar. The currency symbol you specify is displayed throughout the application in place of the USD “$”. Specify the actual currency symbol in this field. If the currency symbol is not on your keyboard, you may be able to use Alt code, which is combination of Alt + n where you replace n with the appropriate code from the currency symbol codes table. You cannot change existing company records with a '$' symbol to another symbol if the existing company has GL transactions.

Standard Code

Specify the 3-character international standard currency code for your company. We recommend that you do not leave this field blank. This value may be required if you are using a third-party tax interface application, and it is used as a default value in BOD transmissions if the master or transaction record does not have a Standard Code assigned.

The international standard currency codes are based on the International Organization for Standardization (ISO) list of ISO 4217 Currency Codes. These codes should be specified in all capital letters exactly as shown in the ISO list. This table shows some examples of currency codes.


ISO Currency Code	Country/Currency
AUD	Australia Dollar
CAD	Canada Dollar
EUR	Euro Member Countries
MXN	Mexico Peso
GBP	United Kingdom Pound
USD	United States Dollar

Note: Because you are defining this code as your company’s domestic currency, it cannot exist in SA Currency Setup as a foreign currency value. If it does, you receive this message: Standard Currency Type: Standard Currency Code Set Up as Foreign Currency in SASTC.

When BODs are sent to ION for master and transactional data, if the currency code is not specified on the entity master record, such as Customer Setup, or the transaction record, the default 3-digit ISO code from the Standard Code field is used.

Settings

Divisional: If you use full divisionalized accounting, select this value to require that all journals and journal sets balance by division. You are also required to specify an InterDivisional account code in the G/L Accounts section. You must define each division in SA Table Code Value Setup.

Note: If Divisional is selected, do not clear the InterDivisional account code field without first considering its impact on your General Ledger account reconciliation and financial reporting. If you must change this option, do so after you have completed your fiscal year end processing. Contact your Infor Support Representative for assistance.
Duns #: The number that is assigned to you by Dun and Bradstreet. Electronic Data Interchange (EDI) transactions use the Duns number plus four additional digits to positively identify data for both inbound and outbound transactions.
Report Options: The options page is a separate page that lists all parameters that are selected for the report. The value in this field indicates the default value for the Print Options Page value on the reports' Information page. If you select Yes, then Print Options Page is selected by default for all reports, except forms. If you select No, then Print Options Page is not selected by default for all reports. If you select Default from Each Report, the system checks the Print Option value in SA Administrator Options-System-Report Items to determine the default setting for each report.

Note: To generate Excel report output, Print Options Page must selected.
UPC Vendor: The Universal Product Code (UPC) is a product identifier consisting of two or more components. Two components are always present: a six-digit vendor number and a five-digit product number. The vendor number is assigned by the Uniform Code Council with the National Electrical Manufacturers Association (NEMA). The product number is assigned by the manufacturer for unique identification of their individual products. Specify your six-digit vendor UPC number in this field. This number prints on Sales Order Entry invoices.

Directories

Inbound EDI: Do not use this field in CloudSuite Distribution.
Outbound EDI: Do not use this field in CloudSuite Distribution.
Print: In CloudSuite Distribution, this directory is specified during the automated provisioning process. You cannot change this value in the cloud.

GL Accounts

InterDivisional

You must enter an Interdivisional account code if you selected Divisional in the Settings section. This account is necessary to balance journal postings by division. Journals cannot be closed unless the debits and credits for each division are in balance. If one transaction updates multiple divisions, the Interdivisional account is used to post offsetting entries. For example, if a Counter Sale (CS) order is placed and paid for from a customer assigned to Division 1 at your sales counter in Division 2, these General Ledger transactions are made to update the two divisions:


	DR	CR
Cash Account - Division 2	$100.00	X
OE Uninvoiced Cash Sales - Div 1	X	$100.00-
Interdivisional 1	$100.00	X
Interdivisional 2	X	$100.00-

Without the Interdivisional account in this situation, the journal would not balance by division and could not be closed. You can specify the Interdivisional account code with an asterisk (*) or zero division number because it is the default code for all divisions in the company.

Suspense Credit

Specify your company's designated suspense credit account code. Journals cannot be opened without a suspense credit account code set up for the company. If you are changing a company other than the company number used to log on to the system, the General Ledger account codes are validated against the company being changed.

Suspense Debit

Specify your company's designated suspense debit account code. You should specify this code after you have established your General Ledger chart of accounts. Journals cannot be opened without a suspense debit account set up for a company. Suspense accounts are updated when transaction entry functions attempt to update invalid or nonexistent General Ledger account codes. The suspense debit account is updated to keep transaction entry functions from being out of balance. If the suspense account is updated, you must make a correction to the General Ledger account with the offsetting entry, reversing the posting to the suspense debit account. If you are changing a company other than the company number used to log on to the system, the General Ledger account codes are validated against the company being changed.