Vendor Setup - Reconcile field descriptions

Fields are presented in alphabetical order within each section.

Tolerances for AP Reconciliation

Invoice Amount/Percent Tolerance

These tolerance levels determine the match between an invoice as a whole and a purchase order as a whole, plus or minus the percentage and amount entered here.

Line Amount/Percent Tolerance

Invoice lines will be compared to received purchase order lines as defined by quantity multiplied by price, plus or minus the line tolerance percentages and amounts entered here. This is also referred to as the extended amount listed on the invoice and purchase order.

Unit Quantity/Percent Tolerance

During reconciliation, the system determines which vendor invoices are acceptable matches to your purchase order based on percent and quantity or amount tolerance levels, whichever is less, as established here.

Invoice line quantities will be compared to purchase order receive quantities, plus or minus the quantity tolerance percentages and amounts entered here. For example, if you specify 10 in the Percent field and 20 in the Unit Quantity field, Vendor Entry Batch Reconciliation Report accepts an invoice’s line quantity as a match to the purchase order’s line quantity if that value is within 10% or 20, whichever is less.

Use Vendor Reconciliation Tolerances

Select this option if you want to use the tolerances set up on the Vendor Setup-Reconcile view during matching. If you do not select this option, the system tolerances set up in SA Administrator Options-Vendors-Receiving are used.

Tolerances for Rebate Reconciliation

Overpayment Amount

Specify a dollar or percentage amount for which you are willing to accept overpayment of rebate amounts from vendors. If this amount is exceeded, you can dispute the difference and reprocess the claim. If the value in this field and the Underpayment Amount field is zero, the actual claim amount must match the submitted claim amount.

Underpayment Amount

Specify a dollar or percentage amount for which you are willing to accept underpayment of rebate amounts from vendors. If this amount is not met, you can dispute the difference and reprocess the claim. If the value in this field and the Overpayment Amount field is zero, the actual claim amount must match the submitted claim amount.