Purchase Nonstock/Special Items Report overview

Purchase > Reports > PO Reports > PORBN

Function acronym: PORBN

Use this report to list all outstanding nonstock and special products that have been ordered through Sales Order Entry or Transfer Entry, but have not yet been ordered from the vendor.

Typically, when a customer places an order for a nonstock or order-as-needed (special) product, you must order it from your vendor or another warehouse.

When an order or warehouse transfer is specified, you can then tie the line item to a specific purchase order number. A line item for the product is automatically created on the purchase order. When the purchase order is received, the order or warehouse transfer is automatically filled.

If a nonstock item is entered in Sales Order Entry and one of these conditions is met, the purchase order is not placed:

  • The Backorder option is not selected.
  • The order does not have a Ship Complete or Tag & Hold disposition.

It is not included on this report. If you do not tie the line item to a purchase order number, the Purchase Entry Recommended Replenishment Action Report places the line item on a new purchase order. You can approve the new purchase order, modify it, or reject it.

These criteria are used to select nonstock and special line items for the report:

  • The line item cannot be associated with an existing purchase order.
  • The line item must be a nonstock or special product.
  • The Authorized Replenishment Path (ARP) for the product must be a valid vendor number.
  • The line item cannot be a returned line.
  • The line item must be on the last back order created or not be included on any back orders at all.
  • The order or warehouse transfer for each line item must be in Stage 1-Ordered or Stage 2-Picked.