GL Account Setup overview

General Ledger > Setup > Account

Function acronym: GLSA

Use this page to select the account number you want to add, copy, maintain, or delete.

You cannot delete an account number if it has a balance. You must move all balance to a different account number, or otherwise account for the balances, before deleting an account code. When you delete an account number, the system deletes all history records for that year. You must manually remove the account number from GL Automatic Distribution Setup.

Note:  After you delete an account number, you cannot recover it. If you accidentally delete an account number, you must manually restore the account number and any associated transactions.

When you delete an account number, you must delete or change all references to that account in these locations:

  • GL Budget Account Setup,
  • the Automatic Distribution file,
  • any financial statements,
  • default records in operator or supporting modules.

If you do not delete or change all references to the account number, automatic entries to update suspense accounts can be made by the system.