Vendor Entry Payment Action Report overview

The Vendor Entry Payment Action Report can be run in the Report or Create mode. Create mode creates temporary records in an internal APEMF file. When you run Vendor Entry Payment Action Report in Create mode, APEMF records with a quantity greater than zero become permanent scheduled payments. When you run Vendor Floor Plan Acceptance Entry, APEMF records with a quantity greater than zero become permanent scheduled payments.

To determine which AP transactions should be included on the report, the system creates separate floor plan transactions during Vendor Invoice Center Entry and stores them in a special file. Report mode permits you to review those items due for payment without creating APEMF records.

APEMF records can be created for both serialized products and non-serialized products; however, these two types of products have different effects on the quantity sold calculation. For non-serialized products, the APEMF calculates the quantity sold by taking the on hand balance in Product Warehouse Product Setup for all warehouses and subtracting this from the original quantity received for the floor plan. Items in transit are included in the quantity on hand figure.

Serialized products that have been transferred out of one warehouse to another, but have not yet been received at the destination warehouse, are considered sold by the system. This occurs because the product is listed as sold in the first warehouse, but there is no Product Extended Serial Number Setup record of it being received at the second warehouse. The system does not know if the product has actually been sold, or if it is in transit. After the product has been received in the destination warehouse, it will be included again in the quantity on hand if you run the Vendor Entry Payment Action Report again.