Vendor Invoice Center Entry - Invoice Detail - GL Distribution overview

Vendor > Entry > Invoice Center

Use the General Ledger Distribution view to distribute the invoice amounts to the appropriate accounts. The General Ledger Distribution view is used with all invoice types, except rebates and manual payments applied to an existing invoice.

The expense/asset amount (invoice amount less addons and PST/GST taxes) are defaulted, as are the PST and GST taxes if the SA Company Setup Country field is set to Canada, and any default addons that were defined in Vendor Setup. You can override one or all of the distribution entries or add to what is displayed. You also can manually distribute each transaction entered to specific General Ledger account codes.

Note: If you add a new GL account, the default When Posted option is dependent upon the stage of the invoice. If the invoice is in Entered stage, the GL account is updated at At Update. If the invoice is in Updated stage, the account is updated at At Costing.

The General Ledger account codes are obtained from Vendor Setup according to the transaction being posted. If the account codes are not defined on the vendor record, the SA Operator Setup record is checked. If the General Ledger account codes are not defined on the operator's record, the account codes set up on the R&D Operator record are used.

The General Ledger Distribution view displays a proof of all transactions. Any changes you make to the General Ledger distributions are reflected in the proof amount, which must be 0 before you continue past the General Ledger Distribution window. When you enter transactions in Vendor Invoice Center Entry, General Ledger is not updated until you process Final Update or Vendor Entry Group Update. After you process Final Update, the Vendor Setup files are updated.

Depending on the workflow and options defined for Vendor Invoice Center Entry, you may be forced to review General Ledger information before finishing transaction entry.

Select Import From Excel to import GL transactions for AP accounts.