Vendor Administrator Federal 1099 Print overview

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Function acronym: APAF

Use this report to print the 1099 forms that are required by the federal government for non-employee compensation over a specified limit.

The Federal 1099 Print is used to generate either the 1099-MISC or 1099-NEC form. The remaining nine forms can be printed using the Vendor Administrator Federal 1099 Print, but you must develop a custom routine to complete the user-defined fields that are currently not included in the output.

The company information that is included on the 1099 is obtained from the SA Company Setup record. You can print 1099s for multiple companies at one time if Yes is selected in the Allow Intercompany Processing field on your SA Operator Setup record.

If you send 1099s to the wrong vendors or a mistake was made on the original 1099s, you can print a duplicate or corrected 1099. A box on the 1099 form indicates a voided or corrected form.

If you are submitting 1099 magnetic media output after the end of the calendar year, take care in selecting the proper options for these report options to the Prior Year Indicator is updated properly on the 1099 output. For example, if you are submitting your 2021 payments to the IRS in January 2022, you should not flag these as payments for a prior year. Your options settings in this example are:

  • For Prior Tax Year: Set this to No.
  • (C)urrent or (P)revious Year's Payments: Set this to Current. Data for the 1099 output is extracted from the Payments Year to Date for each vendor in Vendor Setup. The Payment Year for the 1099 output is updated with the current year (2021).

    If you've already run Vendor Administrator Year End Report and 2021 payments are moved to the Payments Last Year balance in Vendor Setup, set the (C)urrent or (P)revious Year's Payments to Previous. Data for the 1099 output is extracted from the Payments Last Year balance for each vendor.

If you are reporting payments for 2020 to the IRS in 2022, you are required to output a 'P' value in the Prior Year Indicator field in the 1099 magnetic media output. In this situation, you set the For Prior Tax Year option to Yes.

Prerequisites

These settings must be established before you run Vendor Administrator Federal 1099 Print:

  • In Vendor Setup-Taxing, specify the 1099 Style, Box, and ID #. The 1099 forms print only for those vendors that have been specified as 1099 vendors.

    See Vendor Federal Tax Setup.

  • In SA Administrator Options-Vendors-Print Formats, specify the 1099 print format. The standard supported format is 1. If you have a custom form developed, select a number between 2 and 9. Your custom routine must control the type of headings which print and the organization of the fields.
  • In SA Table Code Value Setup, set up 1099 information for divisions if you are printing 1099s by division. If a division number is specified in Vendor Setup, this 1099 information is used instead of the 1099 information on SA Company Setup.