SA Administrator Options - Vendors - Analysis overview

System Administrator > Administrator Options > Vendors > Analysis

Use this page to specify the minimum sales volume amount for a vendor to qualify as an active vendor. You can also specify the cost to process a purchase order, the vendor classification hierarchy, and PO communication methods.

Vendors that fall below the Minimum Sales Amount for Active Vendor Amount are subject to reclassification as a Class 13 vendor. This occurs when you run the Vendor Administrator Vendor Classification Report and specify these values:

  • (S)ales for the Calc From (S)ales (M)argin or (P)rofit
  • Yes for Update Class on Vendor Record

Vendors become inactive Class 13 vendors if these conditions are met:

  • Their Vendor Purchase History Setup for the last 12 months is less than the amount specified in this field.
  • The current balance or on order balance is zero
  • The last activity date does not have any activity for a period of 12 months

The Vendor Administrator Vendor Classification Report uses the vendor classification hierarchy that you set up on this page to determine the breakdown of your vendors by class rank.

The method by which a purchase order is submitted to a vendor is stored on the PO Header record (POEH). The internal field, poeh.commtype, is updated when the purchase order is first submitted by EDI, Email, Fax, Print, or an ION BOD. It is also updated when a PO Header is sent to a vendor in a Vendor Managed Inventory (VMI) relationship. PO Header is confirmed or set when a PO is received using the EDI Entry Processing PO Acknowledgement Report in response to an outbound EDI 850 or 852.

If a PO is submitted through EDI, VMI, or ION, it is considered electronically transmitted or received. If it is faxed, emailed, or printed, it is considered manually transmitted. This distinction is important if you use the Vendor Scorecard metric analysis to identify transactions that are submitted electronically.

In the fields in the PO Communication Method section, you can specify a custom label for each method by which your purchase orders are transmitted. This enables you to set the value that the PO Communication Type is updated with for each Print type. If no label is specified, the default label is used. The VMI type cannot be changed.

The PO Communication Type can be assigned to vendors in Vendor Setup-eCommerce.