GL Automatic Distribution Setup - Transaction Entry field descriptions

Fields are presented alphabetically.

GL #

Specify the GL account code. The account must exist in GL Account Setup. After the account code is specified, the lookup name and balance type are displayed.

Master Record Type

The record type is determined by your selection on the GL Automatic Distribution Setup window for the distribution type, either Offset or Reverse. This field cannot be changed.

Opposite

The Opposite field is only used with the offsetting distribution type. This option is not available if the distribution type is Reverse.

Select Offset if the distribution account code is to have a sign opposite of the posting made to the master account code. For example, if the master account code is debited, the distribution account code may be credited. The percentages of account codes set to Offset or Yes must equal the percentages of the account codes set to Reverse, or No.

Percent of Master

Specify the percentage to be posted to the distribution account code. This percentage is calculated against the balance in the master account code.

For offsetting transactions, the proof debit and proof credit percentages ensures that the debit and credit account code percentages equal. If they do not equal when you exit the function, the distribution is not processed in GL Entry Distribute Automatically Report.

For reversing transactions, the proof debit and proof credit percentages should equal 100%. The distribution account code percentage should be set up to equal 100%.

Reference

The reference applies solely to the distribution being set up. If specific references have been set up in SA Table Code Value Setup, a period "." or pound "#" must precede the reference number typed in the first three positions of the Reference field. When you press Enter, the actual description is displayed in the field and the reference number is no longer shown. Indicate manual references by specifying a description in the Reference field. Use this field to further explain any necessary information associated with this record.