Purchase Order Entry - Print field descriptions

Fields are presented in alphabetical order.

The Print Type and Queue fields are available for each document that you can print. Other fields that are available in the Print section for each document are based on the Print Type.

Automatic Print

Select this field to print the selected documents automatically after each purchase order is entered or changed.

When you enable Automatic Print for the session, you must also specify a Purchase Order # and click Submit. This enables automatic printing and sets the printer options for the session. Then, any purchase orders entered or changed in the session are automatically printed.

IDM Demand Print

The IDM Demand Print option, when selected, expedites the printing process by allowing you to print purchase orders from local printers.

IDM Save Copy

If you select the option, Save Print/Email Report Copies to IDM, in SA Administrator Options-System-Options, this option is selected by default. Unchecking IDM Save Copy overrides that selection for the current report.

The Save Print/Email Report Copies to IDM option, when selected, saves reports that are sent to a printer or emailed in Infor Document Management (IDM). You can uncheck the IDM Save Copy option when you create a one-time or stored report that should not be archived in IDM.

Override Output Style to Text

Select this option to send the PO to View or Email as a text file, rather than PDF. If this option is selected, the file is formatted as a text file (.txt) instead of PDF, and displayed to your screen or attached to the email. The form must be set up for Print Format 1. Forms printed using Print Format 3 or 4 are not impacted when you select this option

Print Options

Select Print Purchase Order.

Print Type

For each document you select to print, select one of these values and then specify values in the related fields:

  • Device: Specify the device.
  • Email: Specify the email address and comments.
  • Fax: Specify the fax number, print queue, priority, and fax header information.
  • File: Specify the file name.
  • Print: Specify the printer name and, optionally, the print queue.
  • Receipt: Specify the printer name and, optionally, the print queue.
  • View: The document is sent to the Report Viewer context widget in Infor OS Portal or Infor Ming.le.
Purchase Order #
Specify the number of the purchase order to print documents for.
Note: The purchase order must be in stages 1 through 4 (Ordered, Print, Acknowledged, Pre-received) only. POs in Received (stage 5), Costed (stage 6), or Closed (stage 7) cannot be printed. If the order is a Blanket Release, it must be in Ordered (stage 1) only.
Queue

If you use queues for printing jobs, specify the appropriate queue for each document that you selected to print.

TWL Force Print

Select this option to override the Block POs option in Vendor Setup-Ordering. The Block POs option is used to block purchase orders associated with advance shipping notices (ASNs) from being sent to TWL as an individual PO receipt transaction (RT) when the PO is printed. Instead, all POs for the vendor are contained in the ASN and the receiving is done against this ASN. The Block POs option is usually selected if you are using the ASN workflow instead of the normal receiving workflow to receive products from your vendors in a TWL warehouse.

In some cases, however, products may remain on the purchase order that are not included on the ASN. If the Block POs option is selected for the vendor, the PO RT is not sent to TWL and the warehouse is not aware of the discrepancy. Select the TWL Force Print option to override the Block POs setting and print the purchase order. The PO RT is sent to TWL in this case and can be viewed in WL Transaction Inquiry.

The TWL Force Print option is only displayed if the warehouse on the PO is a TWL warehouse and the Block POs option is selected for the vendor.

Use Where Appropriate

Select this option to send applicable documents to the customer through Electronic Data Interchange (EDI).