SA Administrator Options - Documents - Purchase Orders - Accounting field descriptions

Allow Modification of 'Close Partially Costed POs' Flag

Select this option to provide access for matching invoices in Vendor Invoice Center Entry using:

  • the Close Partial PO option on the PO Header Entry view
  • the Close Partial Line option on the PO Line Entry view
Capitalize

If addons and order discounts are capitalized, they must be capitalized together at receiving or costing. Use this setting to indicate when you want capitalization to occur.

Capitalize Order Discount

To capitalize order discounts and include the order discounts with your inventory as an asset, select this option. The order discounts on the purchase order are distributed to the line items based on whether you distribute discounts by unit, dollar, or manually.

Distribute By

If you capitalize order discounts, use this setting to specify the method the order discount is distributed to line items.

Select one of these options:
Distribute Capitalize Order Discount by Unit
Distribute the amount according to the stock unit received or the charge quantity on each of the line items. The charge quantity is used for special pricing products. For regular products, the stock quantity received is used. The quantity of each of the lines is added together. The individual quantity of each line item is then divided into the total quantity to yield the correct percentage. The percentages are multiplied against the order discount amount to determine the portion prorated to each line item.
Distribute Capitalized Order Discount By Amount
Distribute the amount according to the extension on each of the line items. The extension of each of the lines is added together. The individual extension of each line item is then divided into the total extension to yield the correct percentage. The percentages are multiplied against the order discount amount to determine the portion prorated to each line item.
Distribute Capitalized Order Discount Manually
Distribute portions of the order discount amount manually. Each line does not have to receive a portion of the discount.
Value Inventory At

This setting determines the default cost to use for inventory valuation during reconciliation. The option you select for this field is the default setting during reconciliation. You can override the value if the Allow User to Chg AP Recon Cost Type on their SA Operator Setup-Controls record is set to Yes.

Select on of these options:

  • Receipt Cost

    Uses the Purchase Order Entry cost last updated during the receiving process to cost the lines. The Product Warehouse Product Setup cost is never changed. Any difference between received cost and the invoice cost entered in Vendor Invoice Center Entry is posted to the GL Variance Account.

  • Match Cost

Uses the cost entered during Vendor Invoice Center Entry matching to cost the lines. The Product Warehouse Product Setup average cost is updated if on hand or goes to cost adjustment.