Sales Order Entry - Receive On Account field descriptions

Fields are presented in alphabetical order.
Amount

Specify the amount of the customer's payment.

Authorize #

If the customer provided a credit card payment, specify the authorization number provided by the credit card processor.

Note: If the Card Not Present check box is selected, the authorization number is generated by specifying the credit card details on the One Time Sale screen that can be accessed using the One Time Sale option.
Bank

If required, specify a bank. This field is displayed only if a valid bank is not specified on the customer or warehouse record.

Card Not Present
Select this check box to specify the credit card details manually on the One Time Sale screen and authorize the transaction on the One Time Authorization screen. The card details that you specify on these screens are stored for the duration of your session, until you log out. This field is displayed only if:
  • The Payment Type is a Credit Card check box is selected for the Payment Type table on the Table Code Value Setup screen.
  • The Processor Type field is set to Stripe on the Credit Card Processor Setup screen.
Note: This check box is selected by default and disabled if the Device Location is not specified on the SA Operator Setup screen. This check box must be selected when a physical card is not available for the transaction.
Customer #

Specify the number of the customer making the payment. The payment is received to the specified customer's account.

Check #

If the customer is making a payment by check, specify the check number.

Drawer ID

Specify the Drawer ID. This field is used with the cash drawer management feature only. The field is required at the operator level if the Require Drawer ID field is selected in SA Operator Setup-Entry Options and the cash drawer management feature is activated. The field default value is to the last drawer used, if the value was valid for the current warehouse.

The Drawer ID lookup has type-ahead capability so you can filter your search. The lookup honors division and warehouse security. The Warehouse value in the lookup is autopopulated with the Home Whse value from the operator's SA Operator Setup-Static Information configuration, if specified. The field cannot be used if the drawer with that ID is being reconciled. This message is displayed: Drawer is Being Reconciled and Cannot be Used in OE Entry (7165).

Payment #

If the customer is making a credit card payment, specify the payment name and card number. You can search from a list of credit cards on file for the customer. The format is Cardholder Name - LastFour (ShipTo), for example, John Doe - 1111 (04).

Note:  If the customer wants to charge the Receive on Account to a token that is not yet in the system, click Add New Card or Add New ACH to connect to the credit card processor. The Add New Card option is available if the Prompt for Creating Credit Cards in OE option is selected in SA Administrator Options-Documents-Sales Orders-Approval Process.

If the customer is making another type of payment, specify a reference number for the payments. If the customer is paying by check, you could use this field to record the customer’s driver’s license number.

Payment Type

Select a payment type from the list. Payment types are set up in SA Table Code Value Setup. Credit card payment types are assigned to each customer in Customer Credit Card Setup.

Print Receipt

Select this field to print a receipt for the customer's ROA payment transaction. The receipt is printed to the printer that is specified in the OE Receipts Printer field in SA Operator Setup-Static Information. If a printer is not specified in SA Operator Setup, this option is not accessible.

Ship To

If the payment is for a customer ship to, specify the ship to number.

Taken By

Specify the operator processing the payment.

Warehouse

Specify the warehouse where the payment is being received.