Customer Maintain Transaction Entry - Open Item Maintenance field descriptions
- Amount
- The cash discount Amount appears to the right of the Discount % field. Both fields can be overridden. If the percent is changed, the cash discount is recalculated after you press Tab. If you override the cash discount amount, the percentage is recalculated, but only after you press Tab to update the field. The cash discount Amount field must be less than the Scheduled Pay Amount field and cannot be a negative amount.
- Discount %
- The Discount % value from the scheduled payment record is displayed. Originally, it defaults from the SA Table Code Value Setup-Terms record, but may have been overridden. The discount percent is multiplied against the scheduled pay amount to yield the cash discount available if the payment is made during the discount period.
- Discount Date/Days
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The discount date from the scheduled payment record is displayed. Originally, it is calculated from the Invoice Date and Discount Days fields on the SA Table Code Value Setup-Terms record, but this date may have been overridden. If payment is made after the discount date and before the due date, the payment must be for the full amount. This field is only enterable for miscellaneous credits if the Allow Credit Discounts option in SA Administrator Options-Customers-Cash Receipts is selected.
You may specify a new discount date, but it must be less than the due date.
The discount date Days field reflects the number of days between the invoice date and discount date. If you change the Discount Date, the Days field is automatically adjusted. If you change the value in the Days field, the discount date increases or decreases to reflect the new number of days.
The discount days must be less than or equal to the due days. Days can be negative to accommodate miscalculations.
- Dispute
- You can designate the scheduled payment as disputed. Disputed invoices are not aged or service charged. Payments can still be posted to disputed transactions through Customer Cash Receipts Entry. This field is not enterable if you are modifying miscellaneous credits.
- Due Date/Days
The due date from the scheduled payment or miscellaneous credit record is displayed in the Due Date field. Originally it is calculated from the Invoice Date and Terms Days/Prox Due Day fields on the SA Table Code Value Setup-Terms record, but this date may have been overridden.
The due date is the date the scheduled payment is due. If it is paid later than the due date, the customer may be service charged. You may change the due date, but it must be greater than or equal to the invoice date.
The due date Days field reflects the number of days between the invoice date and due date. If you change the Due Date, the Days field is automatically adjusted. If you change the number of days, the due date increases or decreases to reflect the new number of days. Days can be negative to accommodate miscalculations.- Invoice #
- The invoice number of the selected line.
- Invoice Date
- The invoice date is generally the date the invoice was created in Customer Cash Receipts Entry or processed in Sales Entry Invoice Processing Report. However, this date may have been overridden. The due date and discount date are calculated from the invoice date.
- Post Date
- The posting date is generally the date specified when Sales Entry Invoice Processing Report is run or the posting date of the journal that is opened when the invoice is entered in Customer Cash Receipts Entry. However, this date may have been overridden.
- Reference
- Manual references can be entered by specifying a description in the Reference field. Use this field to further explain any necessary information associated with this record.
- Scheduled Pay Amount
- The amount of the scheduled payment. This amount may not be changed.