Vendor Inquiry field descriptions

Select a value in the Criteria field to display a field that is not available in the Advanced Search screen.

Field information:

City

Specify the vendor's city. The city, state, and postal code are included on all checks.

First Name

Specify the first name of the vendor.

Include Inactive

Select this check box to include the inactive files in the search results.

Invoice #

Specify an invoice number.

Keyword

Specify keywords associated with the vendor.

Last Name

Specify the last name of the vendor.

Lookup Name

The first 15 characters of the vendor name field automatically default as the lookup. The lookup name is generally used instead of the vendor name throughout Accounts Payable, appearing on most inquiries and in the browse window from the Vendor # field. Therefore, set up meaningful lookup names.

If the vendor name is changed, the Lookup name does not automatically default to the new name. Specify the new vendor name and press Enter. Use the Tab or mouse to position the cursor in the Lookup Name field. Press the Spacebar to clear the field, and then press Enter. The first 15 characters of the new vendor name display in the Lookup Name field.

Name

Specify the full name of the vendor. The vendor name appears on all reports and checks. After you specify the vendor name, the first 15 characters default as the lookup name. The lookup name is the name that appears on the banner after you establish the vendor record.

Phone

Specify the vendor's telephone number, including the area code. The last four characters are designated for an extension number.

The phone number field uses the format you set up at the company level in SA Administrator Options-System-Options. The default for the setting enables U.S. and Canadian companies to use the existing default format.

Record Limit

Specify the maximum number of search results that can be returned. This default value, which is typically 500, is based on a business rule that is managed by your system administrator. See nim1634902821370 for more details.

Saved Search

If you have saved previous searches, select the search you require to use.

Ship From

Specify a ship from in this field if the vendor for this purchase order has multiple ship from locations. Valid ship forms are set up in Vendor Ship From Setup. When you specify a ship from, the information is loaded into the header of the purchase order.

State

Specify the vendor's state. The city, state, and postal code are included on all checks.

Vendor #

Specify a vendor number. The vendor must be active and exist in Vendor Setup.

If a note exists for a vendor, a note icon displays next to the Vendor field. Access the Notes context widget to view it. If the note is a required note, a required note icon displays next to the Vendor field and the Notes context widget displays automatically.

Zip Code

Specify the vendor's city postal code. The postal code can accommodate ten-digit numbers. The city, state, and postal code are included on all checks.