Vendor Edit Payment Selection Entry field descriptions

Fields are presented in alphabetical order within each section.

Search

Job Name: Specify the job name used for the stored report in Vendor Cash Requirements Report.
Search: Select an invoice status to limit the invoices that are displayed in the grid.
Vendor #: Leave this field blank to display all vendors or specify a vendor number to limit the invoices that are displayed.

Invoice Actions

Dispute Invoices

Select the invoices you want to set to disputed status, and then select Invoice Actions > Dispute Invoices.

Do Not Pay Invoices

Select the invoices you want to set to not paid, and then select Invoice Actions > Do Not Pay Invoices.

Open Item Maintenance

Select an invoice and then click this button to access this window for the transaction.

See Open Item Maintenance.

Pay Invoices

Select the invoices you want to pay, and then select Invoice Actions > Pay Invoices.

Note: You can select an invoice with a Status of Dispute and change it to Pay. When you run Vendor Entry Check Print Report, you can print a check for the invoice or invoices by selecting Pay Disputed Vendors. Use this process to pay an invoice or group of invoices for a disputed vendor one time. You can leave their status as Disputed in Vendor Setup.

Split Schedule Payment

Select an invoice, and then click this button to access the Split Schedule Payment window.

See Split Schedule Payment.

Edit Payment Selection grid for Payments tab

Amount: The invoice amount. If the invoice is a miscellaneous credit, the amount is followed by a minus sign.
Discount: The original discount amount offered if payment is made by the discount date.
Discount Date: If a payment is made by this date, the amount in the Discount column is deducted from the payment amount.
Due Date: The date by which the invoice must be paid as defined in Vendor Transaction Entry.
Invoice Date: The date the invoice was processed.
Invoice Notes: The notes specified for the invoice.
Reference: A reference can further explain any necessary information associated with an invoice. If there is a reference associated with this invoice, it is displayed in this field.
Status: Indicates the status of the invoice.
Type: The transaction type.
Vendor Invoice #: The invoice number being considered for payment.
Vendor #: The number of the vendor associated with the invoice.
Vendor Name: The name of the vendor associated with the invoice.
Vendor Notes: The additional information about the vendor associated with the invoice.

Period Structure grid

Due Date: The date by which the invoice must be paid.
Older: The combination of all the periods prior to the range displayed in the Period 1-4 fields. This value changes based on the value the Number of Periods to Show field is set to, on the Edit Payment Selection Entry-Entry Defaults screen.

Period 1-4: The duration of each period that is defined on the SA Administrator Options-Vendors-Balances-Inquiry Aging Periods screen. Else, 30/30/30/30 is displayed as the default value. The value in these fields is the same as the value displayed in the Period Balance section on the General tab of the Vendor Inquiry screen.
Note: The number of periods displayed on the screen is based on the value the Number of Periods to Show field is set to, on the Edit Payment Selection Entry-Entry Defaults screen.

Period Actions

Use this section to perform these actions on the selected vendors for each period:

Do Not Pay Invoices
Pay Invoices

Edit Payment Selection grid for Periods tab

1-4 Status

The payment status for the periods 1-4.

PAY indicates that all the transactions for the period must be paid.

<Blank> indicates that all the transactions for the period must not be paid.

PARTIAL indicates that some of the transactions for the period must be paid.

Changed By: The ID of the operator who last modifies the Override Vendor Type and Requested Amount fields on the Vendor Payment Options screen.

Older Status: Indicates the payment status for the older period.

Override Type: The override vendor type. This value is defaulted from the Vendor Payment Options screen.

Period 1-4: The balance amount to be paid for the periods 1-4.

Period Older: The balance amount to be paid for the older period.

Requested Amount: The requested amount for the payment. This value is defaulted from the Vendor Payment Options screen.

Terms: The code for the vendor terms based on which the parameters for cash discounts and service charges are defined.

Total: The total amount to be paid to the vendor for all the periods.

Vendor Name: The name of the vendor.

Vendor Type: The payment cycle defined on the Vendor Setup screen.