Setting up operator security for Vendor Invoice Center Entry processing

Operators must have the appropriate security to use Vendor Invoice Center Entry, but not all users must have the same security.

  1. Select System Administrator > Setup > Operator.
  2. Select the operator records you want to maintain, and the click Edit.
  3. Click Controls.
  4. In the Cost section, specify this information:
    Allow User to Chg AP Recon Cost Type
    Select Yes if the user can determine how cost discrepancies are handled during reconciliation.
    Allow User to Override Update Tolerances
    Select Yes if the user can override update tolerances during vendor invoice entry and reconciliation.
  5. In the Accounting section, select Yes in these fields if the operator can process that type of invoice:
    • Allow User to Process Trade Invoices
    • Allow User to Process Expense Invoices
    • Allow User to Process Addon Invoices
  6. Click Function Security.
  7. To turn off security for all vendor AP Batch functions, perform these steps:
    1. Specify APEB* in the Name field , and then click Search.
    2. Set the security for all APEB functions to 1-No Access.
  8. Set the security for these functions:
    • APEG*, Vendor Group functions
    • APEC*, Vendor Invoice Center Entry functions
  9. Set the security for APSV*, Vendor Setup functions. Set the security for the Reconcile sub-function to 5-Full Security.
  10. Click Save.
Related topics