Purchase order processing flow

This table shows the progression of a purchase order from creation to costing.

Function	Stage	Description
Purchase Order Entry	0 (Entered)	A buyer entered a Quote (QU), Blanket Order (BL), or Blanket Release (BR).
Purchase Order Entry	1 (Ordered)	A buyer manually entered a purchase order. Purchase orders in this stage can also be created by Purchase Exceptions Report, Purchase Demand Center Entry, Sales Order Entry, or by copying or converting another purchase order.
Purchase Entry Processing Print POs Report	2 (Printed)	The purchase order was printed by running the Purchase Entry Processing Print POs Report or in Purchase Order Entry.
Purchase Manual Acknowledgement Entry  or EDI	3 (Acknowledged), optional	The purchase order was acknowledged by the vendor. A purchase order can be acknowledged through an inbound EDI 855 Purchase Order Acknowledgment or manually in Purchase Manual Acknowledgement Entry.
Purchase Pre-Receiving Report	4 (Pre-received)	Pre-receiving generates receiver numbers and recommended bin assignments.
Purchase Receipt of Inventory Entry	5 (Received)	Purchase Receipt of Inventory Entry updates balances in General Ledger, Product, Sales Order Entry, Purchase order, Vendor accounts payable, warehouse Transfer, and Sales Manager (rebates). Process Sales Entry Processing Back Order Fill Report to fill back orders. Inventory is on hand.
Vendor Invoice Center Entry	6 (Costed) and 7 (Closed)	The purchase order was costed and closed in Vendor Invoice Center Entry.
Purchase Order Entry or Purchase Receipt of Inventory Entry	9 (Cancelled), optional	The purchase order was canceled. All file updates that have occurred for this purchase order will be reversed.