Additional carrier details on purchase orders

To support corporate- and warehouse-level freight programs, portions of the Electronic Data Interchange (EDI) TD5 additional carrier details segment can be sent to vendors in the outbound EDI 850 purchase order transaction set and in ION PO BOD, print, fax, and email formats.

The additional carrier details are derived from the Ship Via, Freight Terms, and Freight Billing Account fields on purchase orders created in Purchase Order Entry, Purchase Demand Center, and Sales Order Entry-Sourcing. The Ship Via field identifies the carrier and the freight method. The Freight Terms field defines the freight billing method that indicates who is paying the freight bill. The Freight Billing Account field provides the account number to which the vendor should bill the freight.

Set up of additional carrier details data

The setup of the Ship Via, Freight Terms, and Freight Billing Account values is integral to the additional carrier details functionality. Ship Via and Freight Terms codes and descriptions are created in SA Table Code Value Setup. Freight bill accounts for your company, or warehouse(s), and a freight carrier are set up in SA Freight Bill Account Setup. These values are provided to the vendors in the purchase order print streams and EDI 850out data map: Ship Via code, Ship Via description, Freight Terms code, Freight Terms description, and Freight Bill Account number.

You can set up Ship Via and Freight Terms default settings for a vendor inVendor Setup or a warehouse in Vendor Ship From Setup. The default settings for these fields update the same fields on a purchase order, but they can be changed. The default setting for the Freight Billing Account field is based on other fields on the purchase order. If the freight terms specified on a purchase order indicate that you, the distributor, should be billed for freight, the Freight Billing Account field is updated based on your company, or warehouse, and the carrier identified in the Ship Via code. The freight bill account default setting can also be changed.

Print and transmit additional carrier details data

The additional carrier details are provided to vendors in multiple formats including EDI, ION PurchaseOrder BOD, print, fax, and email formats. Vendors capable of receiving the TD5 segment in an EDI 850out purchase order transaction transmission can automatically interpret the additional carrier details, foregoing manual processing of the data.

Vendors who use EDI 850out purchase order transaction transmissions but are not capable of receiving the TD5 segment will receive the additional carrier details in EDI note reference fields. For ION integrations that use the PurchaseOrder BOD, or print, fax, and email formats, will receive the additional carrier details in the purchase order header

In addition to purchase orders, the additional carrier details are included on these documents:

  • Vendor Master List Report
  • Vendor Ship From Master List Report
  • PO Master Purchase Order List Report
  • SA Table Values Report