Purchase order stages

Purchase orders go through stages as they are processed in the system. This enables you to track a purchase order using reports and inquiries. This table provides a description for each stage.

Stage	Description
0 (Entered)	Stage 0 is only used for Blanket Order (BL) and Quote Order (QU) purchase order types. These order types are never received and costed. They do not affect quantities in Product inventory control.
1 (Ordered)	New Purchase Orders (PO), Direct Orders (DO), Accumulative Orders (AC), and Return Merchandise (RM) orders are created in Stage 1. The Product Maintain Balance Entry balance is updated with the quantity ordered.
2 (Printed)	When a purchase order is printed, it advances to Stage 2.
3 (Acknowledged)	When a vendor confirms receipt of a purchase order, it advances to Stage 3. This stage can be set by incoming Electronic Data Interchange (EDI) purchase order acknowledgments or manually in Purchase Manual Acknowledgement Entry.
4 (Pre-received)	When a purchase order is processed by the Purchase Pre-Receiving Report, it advances to Stage 4.
5 (Received)	When a PO, RM, DO, Blanket Release (BR), or AC purchase order is processed through Purchase Receipt of Inventory Entry and the final update is performed, it advances to Stage 5. No further receiving can be performed on the purchase order. Any corrections to quantities or to add or delete items must be entered as a PO correction. In Product Availability Inquiry, for example, the On Hand balance is increased for the quantity received, and the On Order quantity is decreased during final update. A back order or new purchase order may be created for any quantities that are received short.
6 (Costed)	When a purchase order is processed in Vendor Invoice Center Entry, it advances to Stage 6. After an order has been costed, a corresponding accounts-payable transaction is created, and you can no longer change the order in Vendor Invoice Center Entry.
7 (Closed)	When the order is closed in Vendor Invoice Center Entry, it advances to Stage 7. You can close the order after all lines on a purchase order have been fully costed, and all files updated.
9 (Cancelled)	Purchase orders can be canceled in Purchase Order Entry or Purchase Receipt of Inventory Entry. All file updates that have occurred for this purchase order will be reversed.