Lot number assignment for Direct Order purchase orders

Lot numbers for lot-controlled products on Direct Order purchase orders (DO POs) must be assigned during costing in Vendor Invoice Center Entry.

You can only access the Lot page in Vendor Invoice Center Entry for PO lines with lot-controlled products on unreceived DO POs if the AP Inbound Invoice Processing (810) option is selected in SA Administrator Options-Integrations-ION Interface Options. You can view, edit, and add lot numbers and comments.

When you use Vendor Invoice Center Entry and the Vendor Entry Group Update/Reconcile Invoices Report to perform the final update, the lot numbers are allocated if these conditions are met:

• Receive DO POs is selected.
• The product is lot-controlled.

If the number of lot numbers that are allocated for a PO line matches the invoice, the invoice is processed and Product Extended Serial Number Setup records are created. If the number of lot numbers that are allocated for a PO line does not match the invoice, the invoice is not processed.

The lot numbers are stored in a temporary APEIL database table. If Delete Records After Reconciliation in SA Administrator Options-Vendors-Receiving is selected, the temporary records are deleted after these events occur:

• The PO costing process is complete.
• The records are moved to the closed stage

If this option is not selected, you must run the Vendor Administrator Purge Inactive APEI Records Report to remove the lot number records. The APEIL records are removed when the associated APEID records are removed. The APEID records store information about purchase orders that were costed against the AP invoice.